Front Office Administrative Support
$22 - $24 per hourPrideStaff
Front Office Position
PrideStaff is working closely with a key client in identifying the right individual for a front office position. This position involves a variety of tasks and duties involving internal teams as well as direct customer care.
Schedule will be 8:00 am-4:00 pm Monday through Thursday with 30 minute lunch. Friday 8:00 am to 2:00 pm. This is a 3+ month temporary assignment backfilling a medical leave.
Basic Duties and Responsibilities:
- Handle email communications
- Maintain phones and voicemail, relaying messages and replying to inquiries/customers in a timely manner
- Plan and schedule appointments and events
- Schedule job site personnel, manage multiple calendars
- Greet and assist onsite guests
- Answer inbound telephone calls
- Assist with Accounts Receivable, billing inquiries
- Maintain organized filing system
- Performing a variety of other office tasks
- Use of Filemaker to keep client files and jobs up to date
- Maintain front office, breakroom and restroom neat and clean and presentable to clients and vendors
- Managing Contracts, documentation for projects
- Electronic filing, faxing and accurate data entry
- Working with local county permitting offices
- Work to maintain a 100% customer satisfaction rating.
Qualifications:
- Previous experience in office administration or other related fields
- Ability to prioritize and multitask
- Excellent written and verbal communication skills
- Bilingual Spanish speaking skills, highly desirable
- Strong attention to detail
- Strong organizational skills
Experience with construction, project management, skilled industries like HVAC, home repair and maintenance contractors is desirable.
Compensation / Pay Rate (Up to): $22.00 - $24.00 Per Hour
PrideStaffVacancy posted 2 days ago
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