Administrative Assistant

Job Description

Job Description

We are looking for a skilled Administrative Assistant to assist in managing our office workflow, including purchases, sales, orders, and logistics. As part of a small office team, you will support budgeting, estimating, scheduling, and coordinate Zoom meetings. Experience with QuickBooks and the construction industry is a plus, offering opportunities for cross-training in estimating and budgeting.

Responsibilities

• Manage office workflow including purchasing, sales, orders, and logistics
• Assist estimator by gathering information to expedite bidding
• Verify daily time sheets and enter data into payroll system
• Organize and assemble project documents for field personnel
• Coordinate logistics of materials and inventory management
• Handle filing, phone calls, and creation of purchase orders
• Support scheduling, budgeting, and Zoom meeting coordination

Required Qualifications

• Proven administrative experience with strong attention to detail
• Construction industry knowledge
• Basic bookkeeping and accounts payable/receivable understanding
• Proficiency in English and MS Office Suite

Preferred Qualifications

• 1+ years of administrative support experience
• Associate Degree in Business Administration or related field
• Experience with QuickBooks and construction management software

We are a commercial flooring and painting company.

Company Description

We are a commercial flooring and painting company.