Administrative Assistant, Department of Translational Neuroscience (Phoenix)

Administrative Assistant, Department of Translational Neuroscience (Phoenix) Posting Number req27310Department COM Phx Translational NeurosciDepartment Website Link College of Medicine-PhoenixLocation Greater Phoenix AreaAddress 475 N. 5th St., Phoenix, AZ 85004 USAPosition HighlightsThe Department of Translational Neuroscience invites motivated, experienced, and creative administrative professionals to apply for the position of Administrative Support Assistant III. The successful candidate will be an important contributor to a new and rapidly expanding research and teaching Department at the cutting edge of neuroscience and development of new treatments for diseases of the brain. Administrative responsibilities include assistance with broad aspects of departmental operations including educational mission and research support, financial transactions, recruitment and speaker visits, meeting scheduling and assistance, and promotion of positive workplace culture. The TNS Department is comprised of innovative teams of well-funded and recognized principal investigators and outstanding researchers. This position is integral to the success and impact of multiple innovative programs, and the successful candidate will have the opportunity to meaningfully contribute to a very exciting environment. Visa sponsorship is not available for this position. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here. Duties & Responsibilities Contribute to the management and development of departmental initiatives. Plan and organize departmental events including logistics and services coordination. Provide support for the educational enterprise including lecture scheduling and materials distribution. Prepare background information for meetings and appointments. Assist in scheduling meetings for the team at-large including both internal and external stakeholders. Reconcile department purchasing transactions, aid financial analysts, and ensure policy compliance. Process expense and travel reimbursements. Assist with onboarding new employees and personnel growth. Assist with planning and coordination of seminar speakers, visitors, and faculty recruitment. Knowledge, Skills, and Abilities: Effective verbal and written communication; ability to communicate with different groups and individuals, both internal and external to University of Arizona. Ability to handle multiple, competing deadlines for meetings. Flexible and adaptable to the department's growing and changing needs. Ability to work independently. Demonstrated ability to quickly learn new programs and systems. Knowledge of Microsoft suite, Box, and Zoom. This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. Minimum Qualifications High school diploma or high school diploma equivalency is required. Minimum of 5 years of relevant experience, or equivalent combination of education and work experience. Preferred Qualifications Experience with University financial policies and procedures, particularly regarding purchasing and travel. Experience with graphics software such as Creative Cloud and/or web page content maintenance. FLSA Non-ExemptFull Time/Part Time Full TimeNumber of Hours Worked per Week 40Job FTE 1.0Work Calendar FiscalJob Category Organizational AdministrationBenefits Eligible Yes - Full BenefitsRate of Pay $20.33-$25.41Compensation Type hourly rateGrade 5Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.Career Stream and Level OC3Job Family Administrative SupportJob Function Organizational AdministrationType of criminal background check required: Name-based criminal background check (non-security sensitive)Number of Vacancies 1Target Hire DateExpected End DateContact Information for CandidatesOffice of Talent Acquisition View email address on click.appcast.io Date 10/9/2026Open Until Filled YesDocuments Needed to Apply Resume and Cover LetterSpecial Instructions to ApplicantApplication: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission. Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at View email address on click.appcast.io. University of Arizona