Construction Project Administrator

PCG is representing an employee-owned construction company seeking a detail-oriented, proactive, and organized Project Administrator to join the Project Management team. Position Summary The Project Administrator maintains, coordinates, and tracks project administrative functions from start-up through closeout. This includes managing contracts, subcontractor compliance, billing, financial documentation, and project closeout records. Working in close partnership with Project Managers, field operations, subcontractors, architects, and owners, this role ensures all administrative processes are accurate, complete, and on schedule. The ideal candidate is dependable, takes initiative, and thrives while managing concurrent priorities in a fast-paced construction environment. Key Responsibilities Project Lifecycle Support: Assist Project Managers with administrative operations from project start-up through final closeout, ensuring all documentation and records remain up-to-date and compliant. Subcontract & Vendor Coordination: Prepare, execute, and monitor subcontracts, purchase orders, change orders, and required project correspondence. Compliance & Certified Payroll: Assist with certified payroll administration, reviewing submissions, tracking compliance, and following up on missing or incomplete subcontractor documentation (e.g., public, government, or HUD requirements). Billing & Pay Applications: Review subcontractor and vendor billing, verify payment amounts against contract terms, verify compliance status, and assist with monthly owner pay applications. Documentation Management: Maintain organized, accurate project records in CMiC, including contracts, change orders, meeting minutes, daily logs, site photos, and official notices. Project Closeout: Support the closeout phase, tracking punch lists, O&M manuals, warranties, as-builts, owner training schedules, attic stock turnover, and unresolved costs. Equipment & Asset Tracking: Maintain accurate project logs for company-owned and rental equipment. Cross-Functional Communication: Act as a central communication link between internal teams, field personnel, subcontractors, vendors, owners, and design professionals. Qualifications Education & Experience: Associate degree in Business Administration, Construction Management or a related field highly preferred (or equivalent practical experience in construction administration). Industry Background: Prior experience in commercial construction administration preferred. Certified Payroll: Experience with certified payroll and prevailing wage reporting (especially on public, government, HUD, or federally funded projects) is strongly preferred. Software Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook). Hands-on experience with construction management software (CMiC, Procore, or similar platforms) is a strong plus. Organizational Skills: High attention to detail, exceptional organizational capabilities, and a proven ability to balance multiple deadlines independently. Communication: Clear, professional written and verbal communication skills across diverse project stakeholders. Core Competencies Interpersonal Communication: Communicates directly, professionally, and respectfully with partners at every level. Teamwork: Collaborates seamlessly, willingly supports colleagues, and works toward collective project milestones. Initiative: Proactively identifies needs, troubleshoots obstacles, and takes ownership of tasks without requiring continuous oversight. Integrity & Discretion: Operates with transparency, sound judgment, and strict confidentiality regarding sensitive financial and payroll data. Planning & Prioritization: Manages competing deadlines systematically to keep projects moving forward. Physical Demands & Work Environment Environment: Primarily an office-based role during standard business hours, with occasional visits to active construction jobsites. Physical Requirements: Regular sitting for extended periods; frequent walking, standing, and standard office-related movement; occasional lifting or moving of office files/equipment up to 20 lbs. Visual & Technical Demands: Prolonged viewing of computer screens, detailed drawings, contracts, and financial spreadsheets. Employee Stock Ownership Plan (ESOP): As an employee-owned company, our team members build long-term wealth by holding an equity stake in the company’s sustained performance. Comprehensive Health & Wellness: Medical, dental, and vision coverage options for you and your family. Retirement Planning: 401(k) plan with company matching. Time Off: Generous paid time off (PTO) and paid company holidays. Employee Support: Access to an Employee Assistance Program (EAP) and wellness resources. Career Growth: Hands-on professional development and leadership advancement pathways. #J-18808-Ljbffr Personnel Consulting Group