Administrative Officer I

THE POSITION

Are you the kind of administrative professional who can juggle diverse responsibilities, support multiple leaders, and keep operations running smoothly behind the scenes? If you love being the “go-to” person who brings order, clarity, and reliability, this role is for you. The Pennsylvania Treasury is seeking a highly motivated Administrative Officer I to support the Deputy State Treasurer for Fiscal Operations & Policy, the Office of Policy, and the Office of Legislative Affairs. You will play a critical role that touches multiple bureaus and influences the success of key programs statewide—apply today and become part of a team that truly values your growth and success!

DESCRIPTION OF WORK

Operational Planning: Coordinate calendars, schedule meetings, and arrange logistics. Administrative Oversight: Prepare and proofread documents, manage spreadsheets and reports, and maintain both digital and physical filing systems. Travel Coordination: Handle all arrangements for staff travel registrations, transportation, and lodging; process travel expense vouchers and out‑service training requests. Project Contributions: Support procurement requisitions, policy tracking, and budget book preparation tasks while maintaining key master spreadsheets. Collaborative Focus: Utilize strong communication and relationship-building skills while working closely with internal teams and external stakeholders to ensure positive and professional interactions. Work Schedule and Additional Information Full‑time employment. Work hours are 8:00 AM to 4:30 PM, Monday – Friday, with a 60‑minute lunch. Telework: The position requires office presence three days per week; up to two days per week may be performed from home, subject to telework eligibility and approved equipment. Salary: Starting salary may be non‑negotiable in some cases. Required Experience, Training & Eligibility

QUALIFICATIONS

Two years of experience in varied office management or staff work; and a bachelor's degree; or an equivalent combination of experience and training. Experience using Microsoft Word, Excel, Outlook, and web‑based utilities; willingness to learn relevant software. Strong attention to detail and ability to work independently on assignments. Ability to perform essential job functions. Preferred Qualifications (not required) Experience managing office communications. Experience handling confidential or sensitive information with discretion. Experience performing administrative tasks such as scheduling, file maintenance, or record‑keeping. Legal Requirements A conditional offer of employment will require submission of criminal history reports. How to Apply Include a resume. Attach a copy of unofficial transcripts if claiming education on supplemental application questions. Submit all required materials by the posting closing date; late applications are not accepted. All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information. Veterans Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, visit the Pennsylvania state department of labor website and click on Veterans. Telecommunications Relay Service (TRS) Availability of services for individuals with hearing and speech disabilities. If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. #J-18808-Ljbffr Commonwealth of Pennsylvania