Accounting Specialist II

WSP is currently initiating a search for an Accounting Specialist II position!

This role will work out of our Costa Mesa, CA office.

JOB SUMMARY

Primary responsibilities include, but not limited to, reconciling various general ledger accounts, preparing daily journal entries related to Registered Customer Accounts and Unregistered Customer Accounts activity, daily/monthly reconciliation of cash receipts transactions from all sources i.e. cash, check, ACH, credit card, debit cards, lockbox, collection agency, etc., investigating and resolving all cash variances, researching and resolving all inquiries and chargeback items, preparing and recording month end journal entries i.e. accounts receivable other interoperability agency accrual, accounts payable other interoperability agency accrual, customer collection and violations collection agency fee accrual, tax and lottery intercept accrual, credit card processing fees accrual, administrative hearing deposit applied to violations, overpayments less than a $1.00 write off, overpayments applied to violation and other journal entries as needed, weekly/monthly reporting related to 405EL statistics and interoperability agencies activities, performing internal audits as needed, and providing back up to Finance and Accounting team members as needed.

DUTIES AND RESPONSIBILITIES

• Prepare daily deposit journal entries
• Prepare interoperability agencies deposits and journal entries
• Reconcile cash, check and credit card transactions daily and monthly
• Investigate and resolve all cash, check and credit card variances
• Prepare month end journal entries for accounts receivable other IOP agency accrual, accounts payable other IOP agency accrual, customer collection and violations collections agency fee accrual, tax and lottery intercept accrual, credit card processing fees accrual, administrative hearing deposition applied to violations, overpayments less than a $1.00 write off, overpayments applied to violation and others as needed
• Prepare and post back-office journal entries as needed related to cash receipts from IOP agencies, cash disbursements to IOP agencies
• Prepare weekly, monthly and quarterly reports to client
• Prepare weekly and monthly invoices to other interoperability agencies
• Reconcile daily collection agency payments
• Reconcile collection agency invoicing
• Compile documentation for accident and loss of revenue claims
• Maintain paid voucher files and controlled asset log
• Reconcile various general ledger accounts
• Cross train and back up other Finance and Accounting staff members as needed
• Prepare, post and reconcile customer refunds
• Reconcile and prepare daily deposits
• Reconcile and post other agency interoperability invoices
• Process bank returned items
• Research and process bank charge disputes
• Prepare month end journal entries
• Reconcile various general ledger accounts
• Perform internal audits of customer adjustments posted as requested Perform monthly audits related to transponders and cash on hand
• Other duties as assigned

QUALIFICATIONS

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Proficiency in MS Word and Excel
• Ten key skills
• Strong technical research skills
• Strong written and verbal communication skills
• Strong attention to detail and organizational skills
• Ability to work independently and under strict deadlines
• Ability to maintain confidentiality and discretion properly
• Should possess an above average skill ability and knowledge of PC computers.
• The ability to develop, create, and utilize spreadsheet software (Microsoft Excel) and word processing software (Microsoft Word) on a daily basis. The individual should possess the skills and ability to learn and utilize new software products as introduced by the organization.
• Ability to read and comprehend simple to complex instructions, correspondence, and memos.
• Ability to write simple to complex procedures, staff memos, and correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations

PHYSICAL DEMANDS

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Primarily sedentary physical work requiring ability to lift a maximum of 10 pounds
• Must be able to lift, carry, walk and stand
• Vision for reading, recording and interpreting information
• Frequent speech communication, hearing and listening to maintain communication Daily use of computer and keyboard, standard office equipment and telephone Ability to access, input, and retrieve information from the computer
• Frequent hand/eye coordination to operate computer keyboard and office equipment Noise level in the work environment is quiet to moderate

SUPERVISORY RESPONSIBILITIES

• This position has no supervisory responsibility.

EDUCATION AND/OR EXPERIENCE(preferred)

• Bachelor’s degree in Accounting, Business Administration or related field
• One (1) year of professional accounting experience is required (accounts payable, accounts receivable and journal entry preparation)

WSP Benefits

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation

Expected Pay (California only): $57,400 - $65,000

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

#LI-MC1

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.