Executive Assistant

Do you want to work in a place with a strong why, with core values that arent just platitudes? Do you want to work in a company where you are not lost in the mix, but a valued contributor? Do you have passion and creativity that you want to share? At Glav & Holmes Architecture, we know that employees are our greatest investment, which is why we have created a special place to work.

YOU:

Love to help others.

Roll up your sleeves and tackle projects with eagerness.

Are proactive and want to make things better.

WE:

Aren't afraid to make mistakes and learn from them.

Care more about values and work ethic than your experience.

Believe great architecture can elevate the human spirit.

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Position Overview

The Executive Assistant plays a central role in supporting the firms leadership and ensuring the smooth day-to-day operation of the office. The ideal candidate is highly organized, proactive, detail-driven, and comfortable working in a fast-paced, creative environment where priorities shift and collaboration is essential.

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Key Responsibilities

Executive Support

Manage calendars, schedule meetings, and coordinate travel for firm principals and senior leadership.

Assist with correspondence, presentations, reports, and meeting materials.

Maintain confidentiality and handle sensitive information with discretion.

Assist with expense report creation and credit card receipt management.

Assist with preparing meeting minutes.

Assist with preparing AIA Contract documents, working with the Project Managers.

Office & Team Support

Help maintain an organized, efficient office environment.

Support onboarding of new staff. Assist with the coordination of internal meetings or events.

Assist with maintaining digital and physical filing systems, including project archives.

Track office supply inventories and oversee purchasing of office materials.

Contribute to improving internal processes and workflows.

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Qualifications

35 years of experience in an administrative, project coordination, or executive support role; experience in the architecture, engineering, construction, or design field is a strong plus.

Strong organizational and time-management skills with the ability to juggle multiple priorities.

Excellent written and verbal communication skills.

Proficiency with Microsoft Office Suite; familiarity with Adobe Creative Suite, Deltek Ajera, and AIA is beneficial.

Ability to work independently, anticipate needs, and solve problems proactively.

Professional demeanor, strong interpersonal skills, and a collaborative mindset.

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Preferred Attributes

Interest in architecture, design, or the built environment.

Comfort working with creative teams and adapting to evolving project needs.

A sense of initiative and ownership over tasks and processes.

Ability to maintain calm and clarity under pressure.

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Benefits

Competitive salary and benefits package.

Opportunities for professional development and growth within the firm.

Collaborative, design-focused work environment.

Exposure to a wide range of people and opportunities.