Executive Assistant

Work Mode Hybrid, with 2 to 3 days in the office in the Bay Area (Peninsula) Role Summary We are looking for a highly organized, proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. This role is focused on enabling executives to operate at maximum effectiveness by managing calendars, communications, logistics and day-to-day execution with precision, discretion, and sound judgment. The ideal candidate is detail-oriented, anticipatory, and thrives in a fast-paced environment. You are comfortable activating as a gatekeeper, a thought partner on prioritization and a reliable executor who ensures nothing falls through the cracks. Key Responsibilities Executive & Administrative Support Manage complex and dynamic calendars for senior executives, including scheduling across time zones and prioritizing competing demands. Coordinate internal and external meetings, including preparation of agendas, materials, and follow-ups. Serve as a primary point of contact for executive communications, handling inquiries with professionalism and discretion. Manage travel planning and logistics, including itineraries, accommodations, and expense coordination. Support preparation for board meetings, leadership meetings, and key external engagements. Communication & Information Management Draft, edit, and organize executive communications, presentations, and internal documents as needed. Track action items and decisions from meetings, ensuring timely follow-up and closure. Maintain organized systems for files, documents, and executive reference materials. Help manage information flow to and from executives, ensuring clarity, prioritization, and alignment. Operational & Personal Effectiveness Support Anticipate executive needs by understanding priorities, working styles, and preferences. Act as a gatekeeper, helping protect executive time and focus. Coordinate logistics for executive-led events, offsites, and leadership meetings. Handle sensitive and confidential information with the highest level of professionalism and integrity. Program Coordination Assist with planning and execution of internal GTM-related events, including Regional Summits, leadership offsites, internal workshops, and enablement sessions. Partner with stakeholders across Sales, Marketing, RevOps, Customer Success organization, and People teams to support ad‑hoc reporting needs and special cross‑functional projects. Skills and Expertise Required Tech‑savvy and accustomed to using applications for collaboration and AI. Proven ability to manage complex calendars, logistics, and competing priorities with calm efficiency. Exceptional organizational and time‑management skills, with meticulous attention to detail. Strong written and verbal communication skills; able to represent executives professionally and clearly. High emotional intelligence and sound judgment when interacting with internal and external stakeholders. Absolute discretion and trustworthiness in handling confidential information. Proficiency with productivity and collaboration tools (e.g., Google Workspace or Microsoft Office, Slack, calendar tools). Ability to work independently, anticipate needs, and adapt quickly in a fast‑paced environment. Comfort operating in a hybrid or remote work environment across time zones. Compensation Annual base salary $90,000 USD, plus a performance pay bonus of $10,000. In accordance with local pay transparency laws, this reflects the expected target compensation range for this role in the United States. Actual compensation within the range will be determined based on job‑related factors such as skills, experience, training, and location. A Place That Invests in Your Well‑being Our comprehensive benefits are designed to ensure that you thrive personally and professionally as you navigate a global role. Competitive Total Compensation, including base salary and incentive compensation Comprehensive Health Coverage, including medical, dental, and vision plans Retirement Savings Program with a 401(k) employer match of up to 3% Paid Time Off (PTO), including four (4) weeks of vacation plus twelve (12) paid company holidays Paid Parental Leave for both primary and secondary caregivers Flexible Benefits & Protection Programs, including Flexible Spending Accounts (FSA), life insurance, Accidental Death & Dismemberment (AD&D), and short‑ and long‑term disability coverage Employee Well‑being Support, including access to an Employee Assistance Program (EAP) Amagi is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Amagi will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law. #J-18808-Ljbffr