Project Coordinator

Job Description

Job Description

Description:

Our Project Coordinator is responsible for managing and supporting the network of subcontractors, vendors, and service providers essential to project execution and company operations. This role involves coordinating with subcontractors, ensuring compliance with contract terms, monitoring performance, and fostering strong professional relationships. Working with the Sourcing team, the Project Coordinator coordinates with the Project Management team in optimizing subcontractor performance, ensuring high-quality outcomes, and maintaining effective communication between all parties involved.

Essential Duties and Responsibilities:

Client and Project Coordination

• Serve as the main point of contact for assigned accounts, ensuring strong relationships and customer satisfaction.

• Qualify new job requests by gathering critical information (e.g., site details, photos, budgets, deadlines, and contacts).

• Secure subcontractor compliance with customer-specific requirements and company protocols.

• Coordinate project timelines and schedules with subcontractors, site-level contacts, and corporate client representatives.

• Estimate costs, calculate markups, and prepare detailed proposals and presentations for timely delivery.

• Ensure client portals and internal systems are updated with current project status and documentation.

Subcontractor and Vendor Management

• Collaborate with subcontractors to secure pricing, schedules, and required compliance documents.

• Issue purchase orders (POs) to ensure proper approvals and alignment with company policies.

• Collect and organize invoices, completion photos, sign-offs, and other job-specific documentation.

• Assist in building relationships with new subcontractors and service providers while supporting the onboarding process and vendor qualification.

Performance Monitoring

• Regularly assess subcontractors’ performance against contract terms, quality standards, and project specifications, addressing any issues or deviations promptly.

Compliance Assurance

• Ensure subcontractors comply with relevant regulations, safety standards, and company policies. Conduct audits and inspections as necessary to maintain compliance.

Coordination & Communication

• Act as a liaison between Subcontractors, Sourcing and Project Management teams, facilitating smooth communication and coordination to ensure project goals are met.

• Address and resolve any subcontractor-related issues or conflicts that arise during the course of a project, working collaboratively with all parties involved.

• Maintain accurate records of subcontractor performance, contracts, and communication. Ensure all necessary documentation is completed and filed correctly.

Performance and Quality Assurance

• Conduct regular performance reviews of subcontractors, providing feedback and recommendations for improvement where needed.

• Working closely with the Project Managers, monitor the quality of subcontractor work, ensuring it meets the company’s standards and project requirements. Implement corrective actions if quality issues arise.

Administrative Support

• Aids in coordination with the Sourcing team, assist in preparing and submitting reports on subcontractor performance, compliance, and any issues or incidents

• Provides coordination efforts with the Project Managers and Sourcing Team, ensure databases and records related to subcontractors are maintained including contact information, performance metrics, and compliance status.

Requirements:

Preferred Qualifications:

• Bachelor’s degree or commensurate work experience.

• 1-3+ years of experience in a support role with a construction or related field.

• Basic knowledge of construction or project management practices is a plus.

• Ability to manage project management timelines.

• Open-minded with a passion for learning or applying a wide range of skills within a project management structure.

• Experience in Asphalt and/or Concrete, a plus.

• Proficient in Microsoft Word, Excel and Power Point.

• Experience in NetSuite, a plus.

Expected Salary Range:

The expected salary range offered for this position is $54,550.00 - $79,206.60 annually. Actual pay will be adjusted based on various factors including but not limited to, experience, role-related knowledge and skills, relevant education or training, geographic location, and other job-related factors as permitted by law. Depending on the position offered, the compensation package may also include incentive compensation opportunities in the form of a discretionary bonus or commissions.

More About Let’s Pave

Let's Pave is a leading paving, roofing, and fencing services contractor with enterprise customers throughout North America. Through driving information technology, management consulting and creative capabilities, we deliver vision, execution and value with outstanding customer experience, business optimization and industry solutions.

Our work enables clients to improve productivity and competitiveness; grow and strengthen relationships with stakeholders and partners; and reduce costs. Let’s Pave professionals serve clients from a network of offices across North America.

We are proud to offer a comprehensive benefits package designed to support your well-being and professional growth, including:

• Medical, dental, and vision insurance

• Company-covered life insurance with optional buy-up for additional coverage

• 401(k) plan with company match

• Unlimited paid time off (PTO) starting day one of employment

• Hybrid work environment

• Employee growth and development program to support your career advancement

Join our team and enjoy a workplace that values your success and work-life balance!