Administrative Coordinator

Administrative CoordinatorRutgers, The State University of New Jersey, is seeking an Administrative Coordinator for the Dean's Office at the Robert Wood Johnson Medical School. The Administrative Coordinator performs and coordinates a wide variety of administrative assistance and support services within the department. The Administrative Coordinator also assists in the planning and support of program activities and coordinates office operations. Additionally, the Administrative Coordinator assists with calendar management, planning, procurement, and analyses, and is responsible for the operational functions of the projects assigned, workflow, and providing resolutions where applicable.Among the key duties of this position are the following: Provides administrative, analytical, computing and staff support. Executes assignments (maintains timelines) and tasks requiring data collection, information gathering, analysis, data entry/retrieval, data base maintenance, and forms and graphics generation utilizing a variety of software packages. Serves as liaison between department and administrative units such as Procurement, Accounting and Payroll. Screens calls and provides information in accordance with organizational policy. Receives and appropriately handles incoming correspondence, makes appointments, schedules meetings, and responds to inquiries. Generates correspondence for signature; maintains distribution/mailing lists. Excellent calendar management skills, including the coordination of complex multi-stakeholder meetings. Maintains meeting schedules, exercising discretion, applies informed independent judgement. Makes travel arrangements and prepares meeting agendas and takes meeting minutes. Maintains or assists in maintaining department accounts, monitoring/reconciling expenditures and ensuring compliance with budgets. Coordinates office operations, including forms, secretarial/clerical work, space and office equipment, internal reporting systems and ordering supplies and materials. Suggests methods for office improvement.FLSA - Exempt Grade - 21S Salary Details Minimum Salary - 66009.000 Mid Range Salary - 79728.000 Maximum Salary - 93446.000 Offer Information - The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.Benefits - Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programsPosition Status - Full Time Working Hours Standard Hours - 37.50 Daily Work Shift Work Arrangement Union Description - MPSC - Legacy UMD Payroll Designation - PeopleSoft Seniority Unit Terms of Appointment - Staff - 12 month Position Pension Eligibility - ABPQualifications Minimum Education and Experience - Bachelor's Degree plus five (5) years of administrative experience in a government agency, university setting or large business office with responsibility for office management, preparation of reports, etc. Equivalent experience, education and/or training may be substituted for the education requirements. Certifications/Licenses Required Knowledge, Skills, and Abilities - Must be proficient in computer applications as required by the department. Demonstrate excellent verbal communication, writing and presentation skills, and strong interpersonal skills, including ability to work effectively as a member of a small and dynamic team. Be self-motivated with a pro-active approach. Preferred Qualifications Equipment Utilized Physical Demands and Work Environment - PHYSICALDEMANDS; Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs. WORKENVIRONMENT: Office environment. Moderate noise. Rutgers University