Administrative Assistant (Restaurant)

Administrative Assistant

We are seeking a detail-oriented and highly organized Administrative Assistant to support daily operations at a flagship restaurant location in San Diego. This role plays a critical part in ensuring smooth administrative processes, accurate recordkeeping, and effective communication across departments in a fast-paced restaurant environment.

Key Responsibilities

• Manage daily administrative tasks including filing, meeting coordination, and calendar management
• Record and reconcile daily sales and maintain accurate financial records
• Process expense reimbursements and vendor payments in a timely manner
• Support HR operations including employee onboarding/offboarding and personnel file maintenance
• Track employee schedules, attendance, and coordinate payroll and benefits administration via ADP
• Monitor purchasing requests and organize invoices and receipts
• Track inventory-related data and support accurate inventory management
• Prepare operational and sales reports to support management decision-making
• Facilitate effective communication between store leadership and corporate departments
• Provide operational or guest service support during peak periods when needed
• Perform other duties as assigned by management

Qualifications

• Associates degree or above required
• Prior experience in administrative support, accounting, HR, or restaurant operations preferred
• Proficiency in Microsoft Office, especially Excel
• Strong attention to detail with the ability to manage multiple tasks independently
• Excellent organizational and prioritization skills
• Passion for the restaurant or hospitality industry
• Fluent in both English and Chinese (Mandarin) preferred

Physical Requirements

• Ability to stand and walk for extended periods
• Ability to lift up to 30 lbs
• Ability to bend, stretch, and reach for supplies
• Ability to work in temperature-variable environments including refrigerated and hot kitchen areas
• Ability to maintain cleanliness and sanitation standards