Executive Assistant / Office Manager

Executive Assistant / Office Manager

Location: San Diego, CA 92123 (Onsite)

Pay: $35-$45/hr DOE

Schedule: Monday-Friday, 8:00 AM-5:00 PM

Our nonprofit client is seeking an experienced, polished, and highly professional Executive Assistant / Office Manager to provide direct support to the CEO and HR Manager. This individual will serve as a trusted partner to leadership, manage critical administrative functions, support Board Members, and help maintain efficient day-to-day office operations.

This is an excellent opportunity for a proactive, detail-oriented professional who thrives in a fast-paced environment and enjoys supporting executive leadership.

Key Responsibilities

• Provide executive-level administrative support to the CEO and HR Manager
• Manage complex calendars, scheduling, and meeting coordination
• Prepare agendas, take meeting minutes, and distribute follow-up materials
• Draft professional business correspondence and executive communications
• Coordinate domestic travel arrangements and itineraries
• Process and track expense reports
• Support Board Members with scheduling, communications, and meeting logistics
• Create and edit PowerPoint presentations and executive reports
• Assist with office management and daily administrative operations
• Maintain confidential records and sensitive information with discretion

Qualifications

• Bachelor's degree required
• Minimum 5 years of Executive Assistant experience supporting senior leadership
• Minimum 5 years of administrative or office management experience
• Exceptional written and verbal communication skills
• Strong business writing and correspondence experience
• Proven ability to manage multiple priorities and deadlines
• Professional demeanor with strong executive presence
• Experience supporting Boards of Directors or Board Members is highly preferred
• Nonprofit experience preferred

Technical Skills

• Microsoft Word
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Excel (including expense reporting)
• SharePoint
• Adobe Acrobat

Ideal Candidate

We're looking for someone who is sharp, polished, resourceful, and highly organized. The ideal candidate can anticipate needs, communicate professionally with executives and board members, and operate with a high degree of confidentiality and professionalism.

If you are an experienced Executive Assistant or Office Manager looking to make an impact within a mission-driven nonprofit organization, we'd love to hear from you.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.