Payroll Billing Specialist

Title:  Payroll Billing Specialist
Location:  Lee’s Summit, MO (Regional Office)
Division: Enerfab Power & Industrial
Direct Report: Project Controls Manager
Hourly Rate Range: $23/hr. to $26/hr.

Company Summary:
Enerfab has over 120 years of experience, offering fabrication and construction capabilities to a wide variety of customers for the chemical, food & beverage, oil & gas, heavy industrial and power industries. Founded in 1901, our company began making sealants and lacquers — including a patented formula for brewer’s pitch — for beer tanks and vessels. Over the last century, our expanded capabilities, project experience, safety record, and commitment to quality have made Enerfab one of the industry leaders in shop fabrication, field erection and construction and maintenance services.

The Payroll Billing Specialist is responsible for supporting accurate payroll processing and client invoicing operations by maintaining detailed timekeeping records, verifying labor and billing data, and ensuring compliance with company policies and contract requirements. This role works closely with project teams, field personnel, subcontractors, and clients to support efficient financial and operational processes.

Key Responsibilities:
Payroll & Timekeeping

• Accurately record and enter daily labor hours, equipment usage, and material consumption into the company’s timekeeping system.
• Ensure all payroll and timekeeping entries comply with company policies, labor regulations, and project requirements.
• Collect and review timesheets from field personnel and subcontractors for completeness and accuracy.
• Enter and maintain new hire information accurately within SAP and store employee documentation in Dynafile.
• Assist employees with timesheet inquiries, corrections, and discrepancies.
• Review and validate time and attendance records to ensure alignment with project schedules and approved work hours.
• Investigate and resolve missing or inaccurate payroll data in a timely manner.
• Compile and prepare payroll data for processing.
• Generate and distribute daily, weekly, and monthly labor and cost reports to project management and stakeholders.

Billing & Invoicing

• Prepare and generate accurate invoices for completed projects, services, and products in accordance with client contracts and company standards.
• Verify billing information including labor, materials, equipment, expenses, and project costs.
• Maintain and update progress tracking reports and billing documentation.
• Review invoices for completeness, accuracy, and compliance with company policies and industry standards.
• Ensure all required supporting documentation is attached to invoices prior to submission.
• Communicate with clients regarding invoices, billing questions, payment schedules, and contract-related inquiries.
• Maintain positive client relationships through professional communication and excellent customer service.

Qualifications

• Bachelor’s degree in Accounting, Business Administration, or related field preferred.
• Previous experience in payroll processing, invoicing, billing, accounting support, or timekeeping preferred.
• Experience working in construction, industrial, or project-based environments is a plus.
• Proficiency with Microsoft Office Suite, especially Excel.
• Experience with SAP, Dynafile, or similar payroll/accounting systems preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent communication and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information professionally.

Working Conditions

• Office-based role with frequent interaction with project teams, field personnel, and clients.
• May require occasional travel to job sites to support hiring events, onboarding activities, and other project-related needs.
• May require occasional overtime to meet payroll or billing deadlines.