Real Estate Administrative Assistant

Job Description

Job Description

REAL ESTATE ADMINISTRATIVE ASSISTANT Geneva, IL | Full-Time $50,000 - $63,000 annually + Benefits, PTO,401K

Real estate involves a lot of moving pieces, from paperwork and deadlines to client communication and scheduling. Our established real estate company is looking for an Administrative Assistant who can keep the details organized and make sure nothing falls through the cracks.

In this role, you’ll work closely with the real estate team and be involved in a variety of administrative tasks tied to properties and transactions. You’ll have a mix of independent work and daily interaction with agents, clients, vendors, and other contacts, making this a good fit for someone who likes variety and takes pride in being organized.

KEY RESPONSIBILITIES • Keep transaction files, contracts, property records, and other documentation accurate and organized. • Coordinate calendars, appointments, property showings, inspections, meetings, and other scheduled activities. • Serve as a point of contact for clients, agents, vendors, and other parties, handling questions and follow-up by phone and email. • Enter and maintain property, client, and transaction information in internal systems. • Monitor important dates and deadlines and follow up on paperwork, signatures, and other outstanding items. • Assist with listing information, property materials, and other projects supporting the real estate team. • Provide general office support including filing, document preparation, correspondence, and other administrative needs.

QUALIFICATIONS • 1+ year of administrative or office experience; real estate experience preferred • Strong organizational and time management skills • Excellent attention to detail • Comfortable communicating professionally by phone and email • Proficient with Microsoft Office and comfortable learning new software • Able to manage multiple priorities and follow through independently • Professional, dependable, and personable