Executive Assistant

Job Description

Job Description

Gold Standard Auctions is seeking a highly organized, discreet, and dependable Executive Assistant to support the Company’s leadership team while assisting with day-to-day human resources administration.

This position will manage scheduling, communications, records, meetings, and executive priorities while helping coordinate employee onboarding, personnel documentation, attendance records, benefits information, and other HR-related responsibilities.

The ideal candidate exercises sound judgment, communicates professionally, handles confidential information responsibly, and can manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Provide administrative support to Company executives and senior management
• Manage calendars, appointments, meetings, reminders, and scheduling priorities
• Organize meetings, prepare agendas, take notes, and track follow-up items
• Draft and proofread emails, letters, reports, contracts, and internal communications
• Screen and direct phone calls, messages, and correspondence
• Coordinate business travel, events, appointments, and Company activities
• Maintain organized electronic and physical records
• Track deadlines and follow up with employees or managers regarding outstanding assignments
• Assist with special projects, research, and operational tasks as assigned
• Communicate with employees, customers, vendors, and business partners on behalf of management

Human Resources Support

• Assist with recruiting, including posting positions, reviewing applications, scheduling interviews, and communicating with candidates
• Coordinate new-hire onboarding, orientation, paperwork, and system access
• Maintain accurate and confidential employee personnel records
• Track employee attendance, paid time off, performance reviews, and required documentation
• Assist management with preparing offer letters, employment agreements, job descriptions, written warnings, and other personnel documents
• Help communicate Company policies, workplace expectations, and benefit information to employees
• Coordinate employee benefits enrollment and communicate with insurance or benefits providers as needed
• Support employee offboarding by collecting Company property, updating records, and completing required documentation
• Assist with employee questions and direct sensitive or complex matters to the appropriate manager
• Maintain strict confidentiality regarding compensation, performance, disciplinary matters, medical information, and other personnel records
• Help ensure HR records and processes are completed consistently and on time

Qualifications

• Excellent organization and time-management skills
• Strong written and verbal communication abilities
• Professional demeanor and sound judgment
• High level of discretion when handling confidential or sensitive information
• Ability to manage multiple priorities with limited supervision
• Strong attention to detail and follow-through
• Proficiency with email, calendars, spreadsheets, documents, and office software
• Ability to communicate effectively with executives, employees, applicants, vendors, and customers
• Previous experience as an executive assistant, administrative assistant, office manager, or HR coordinator is preferred
• Familiarity with employee onboarding, personnel records, benefits administration, or other HR functions is preferred

Position Details

• Company: Gold Standard Auctions
• Position: Executive Assistant and HR Coordinator
• Work Location: In-office in Farmers Branch
• Employment Type: Full-Time
• Schedule: Monday through Friday

What We Offer

• Competitive compensation
• Performance-based advancement opportunities
• Paid time off
• Company-sponsored healthcare benefits, subject to eligibility requirements
• A central role supporting Company leadership and employees
• Opportunities to expand responsibilities as the Company grows

\nCompany Description

Gold Standard Auctions is a rapidly growing auction house specializing in coins, precious metals, and collectibles. We handle high volumes of inbound interest from buyers and sellers and are building scalable teams to support our growth.

Company Description

Gold Standard Auctions is a rapidly growing auction house specializing in coins, precious metals, and collectibles. We handle high volumes of inbound interest from buyers and sellers and are building scalable teams to support our growth.