Executive Assistant - Temporary

Seeking a temporary Executive Assistant, 9-10 month role to support our Administration department at Houghton Hospital, located at 2200 S Houghton Rd, Tucson AZ.

In addition to the listed job requirements, other considerations for this role include: Event planning, organizing, employee recognition events, ordering supplies, managing schedules, handling contract management, onboarding, travelers, processing timecards, de-escalating patient situations, managing relationships with both external vendors and the executive team and experience handling high-level confidentiality.

Job Summary

The Executive Assistant provides comprehensive administrative support to department leaders, ensuring the efficient management of clerical, operational, and business-related tasks. This role handles scheduling, communication, and organizational responsibilities while maintaining professionalism and confidentiality. The Executive Assistant serves as a liaison between leadership, staff, and external stakeholders, contributing to operational excellence and fostering positive relationships.

Essential Functions

• Manages calendars, schedules meetings, and coordinates travel arrangements for department leaders.

• Organizes and prepares for meetings, including drafting agendas, compiling materials, and recording and distributing minutes.

• Maintains organized systems for managing documentation, correspondence, and departmental records.

• Screens and routes incoming calls and visitors, ensuring inquiries are addressed appropriately.

• Assists in compiling and organizing data for reports, presentations, and decision-making.

• Coordinates office supplies, inventory, and other operational needs to ensure smooth workflow.

• Provides support for policy and procedural updates, including communicating changes to staff.

• Handles confidential and sensitive information with discretion and professionalism.

• Acts as a liaison between department leaders, staff, and external stakeholders, fostering effective communication.

• Performs other duties as assigned.

• Maintains regular and reliable attendance.

• Complies with all policies and standards.

Qualifications

• Associate Degree in Business Administration, Healthcare Administration, or a related field preferred

• 3-5 years of administrative or executive support experience required

• Experience in a healthcare or facility setting preferred

Knowledge, Skills and Abilities

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.

• Excellent organizational and time management skills with attention to detail.

• Effective verbal and written communication skills, including the ability to draft professional documents and reports.

• Demonstrated ability to handle confidential and sensitive information with discretion.

• Strong interpersonal skills to build and maintain positive relationships with staff, leaders, and external stakeholders.

• Problem-solving skills with the ability to prioritize tasks and manage competing demands.

Equal Employment Opportunity

This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to to obtain the main telephone number of the facility and ask for Human Resources.