Administrative Aide

Administrative Aide 3

Location: Irwindale, CA

Onsite Flexibility: Hybrid — Onsite Mondays and Thursdays

Contract Details

• Position Type: Contract
• Contract Duration: 4 months (with possibility of assignment extension)
• Pay Rate: $16.00–$23.00 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

This Administrative Aide role supports learning administration activities within a large regulated electric utility organization. The position involves coordinating training logistics, maintaining training records, and supporting instructors and learners across multiple Southern California locations.

Key Responsibilities

• Support learning administration activities by creating items and classes, processing enrollments, recording completions, monitoring attendance, and maintaining training records in the Learning Management System (LMS).
• Generate and analyze reports using Excel to track training registrations and completion statuses.
• Prepare and distribute written communications, respond to inquiries, and coordinate training logistics using Outlook.
• Organize, package, and distribute training materials, supplies, and instructional resources to instructors and training locations.
• Coordinate classroom and conference room setup and breakdown at various SCE locations, including arranging catering and onsite support.
• Manage multiple training events and deliverables while ensuring accuracy and timely completion.

Required Skills

• Proficiency in Microsoft Excel, Outlook, and other standard business applications.
• Experience using a SuccessFactors Learning or other Learning Management System (LMS).
• Strong written and verbal communication skills.
• Excellent organizational skills with strong attention to detail.
• Ability to analyze data and identify training completion status and compliance gaps.
• Ability to work independently with minimal supervision.
• Ability to manage multiple priorities in a fast-paced environment.
• Valid driver's license and ability to travel to various SCE locations.

Preferred Skills

• Experience supporting instructor-led training programs and classroom logistics.
• Experience preparing training materials and coordinating training events.
• Knowledge of training administration processes and reporting.
• Customer service mindset with the ability to effectively support instructors, learners, and business partners.

Education Requirements

• High School Diploma or Equivalent required.

Required Experience

• 2 years of experience in training administration, learning operations, administrative support, or a related field.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is one of the largest investor-owned electric utilities in the United States, delivering power to approximately 15 million people across a 50,000 square-mile service territory in Central, Coastal, and Southern California — a region it has served for nearly 140 years. The organization is actively leading California's transformation to a net-zero economy, investing in grid modernization, energy storage, transportation electrification, and distributed energy resources. With an average employee tenure of approximately 20 years, this utility is home to engineers, project managers, data scientists, operations professionals, and administrative specialists who build and support the infrastructure defining how energy is generated, distributed, and consumed for the next half-century.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.