Office Assistant

Job Title

Applications will only be accepted from August 3, 2026, to August 10, 2026. You can complete your profile and then submit your online application during the application filing period. We are only accepting online applications for this recruitment. You may apply online by clicking the "Apply" button on this page during the application filing period. If you need assistance applying online, please contact us at View phone number on click.appcast.io, Monday - Friday between 8 a.m. and 4:30 p.m.

The Position

Under general supervision of an administrator or supervisor, performs a wide variety of clerical work.

Current Opening

There are currently multiple part-time and full-time openings (10 months, 15 to 40 hours per week). Salary placement will be on Range 16 of the CSEA Salary Schedule. Initial salary placement for new employees is customarily at step 1 ($21.84 per hour) of this salary range.

Optional Second Language

Some positions in this classification require the ability to speak, read, and write a second language in addition to English, and may require bilingual proficiency for which selective certification may apply (Education Code 45277).

Applicant Filing Information

This recruitment is open to the public. An eligibility list will be established to fill vacancies for full time, part time, evening, summer, and substitute positions throughout the duration of the eligibility list. Eligibility lists typically last for twelve months. Vacant positions are filled from the top three ranks. Pursuant to PC Rule 6.2.10, the eligibility list established for this recruitment may be used for another related classification at the same or lower salary.

Answers to the supplemental questions must be submitted with your application. Proof of your highest obtained education must be submitted by the final test part. You may upload the documents to your online application (in the "Attachments" section) or fax them to Maria Murillo at View phone number on click.appcast.io. The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.

• Enters and calculates data to generate reports.
• Communicates via email, phone, or in person with members of the public, employees, and other individuals providing answers to questions, disseminating or explaining information, receiving information, and addressing routine complaints.
• Retrieves, copies, compiles, collates, laminates, distributes, recycles, and shreds various documents and materials.
• Operates various office machines such as photocopiers, scanners, fax machines, voicemail systems, and personal computers.
• Operates software systems to input data and generate reports.
• Files digital/paper documents, and creates digital/paper file folders.
• Administers routine first aid to students and staff.
• Notifies parents of ill or injured students.
• Answers, screens, and refers telephone calls, and takes messages.
• Stuffs, sorts, and prepares outgoing mail for pickup.
• Prepares correspondence, memos, reports, requisitions, work orders, and other related materials from verbal or written instructions.
• Gathers information from a variety of sources.
• Assists in the preparation of large mailings.
• Opens, time-stamps, and distributes office mail.
• Orders, receives, sorts, distributes and maintains inventory of supplies.

Other related duties may include assisting in enrolling and registering students, filling out paperwork, dispensing medication according to physician instructions and District policy, providing written and oral translation for non-English speaking individuals, receiving and recording fees, and preparing receipts.

Distinguishing Characteristics Among Related Classes

A Senior Office Assistant performs specialized and complex clerical and is typically responsible for a functional unit of activity. An Office Receptionist operates a central District-wide computerized phone system and performs a variety of clerical work. An Office Assistant performs a wide variety of clerical work.

Physical Demands

Employees in this classification stand, walk, sit, reach, lift up to 25 pounds, carry, push, pull, stoop/kneel, balance, bend repeatedly, repetitively use fingers, repetitively twist or apply pressure using wrists or hands, use both hands simultaneously, use rapid mental/muscular coordination simultaneously, speak clearly, hear normal voice conversation, see near and far, use depth perception, see small details, use a computer, and telephone.

Work Environment

Employees in this classification work inside, in direct contact with public, students, and other District staff, with exposure to dust and minor contagious illnesses (cold, flu, etc.), with a high volume of work and tight deadlines, and with continuously changing priorities and interruptions.

Education

Graduation from high school or evidence of equivalent educational proficiency.

Experience

Six months of clerical experience.

Knowledge of

• Modern office practices, procedures and equipment.
• Telephone etiquette.
• Filing and record-keeping techniques and systems.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Basic first aid procedures.
• Microsoft Word, Excel, Outlook, and Internet browsers.

Ability to

• Operate a computer and appropriate software applications.
• Understand and interpret written material, including technical manuals, rules, regulations, instructions, reports, charts, or tables.
• Communicate orally for the purpose of providing and obtaining information.
• Rapidly and accurately type using a computer keyboard.
• Establish and maintain cooperative working relationships with others.
• Manage time and prioritize tasks to meet deadlines.
• Learn and follow policies, procedures, and details of the department.
• Work under the stress of conflicting goals and timelines.
• Listen attentively and comprehend verbal and non-verbal cues.
• Demonstrate diligence in attending to details and quality.
• Understand the importance of attendance, punctuality, and follow through.
• Understand and meet the needs of customers.
• Be trustworthy and responsible for one's own actions.
• Work effectively as part of a team.
• Recognize workplace hazards and follow safety procedures.