Administrative Assistant IV

Job Title

BizTek People is in search for an experienced Administrative Assistant for our client in NYC!

Job Description

Summary This role's primary responsibility is providing high-level administrative support to the Chief Operating Officer and members of his team. The ideal candidate is polished, highly organized, and experienced in supporting senior leadership within a fast-paced environment. Responsibilities Manage complex calendars via Outlook, including confirming internal and external meetings Schedule meetings and coordinate logistics such as varying availability, guest registration, conference rooms, and video connectivity Act as a gatekeeper by answering phone lines, screening calls, and delivering detailed messages Assist with communications among management, the banking division, and other stakeholders Coordinate domestic and international travel, including flights, hotels, and ground transportation Process, submit, and maintain business expenses in adherence to company policies; follow up on receipts and reimbursement status Participate in business unit projects as assigned by management Partner with the administrative team and provide backup support as needed Oversee general office needs, including ordering supplies and mail distribution Serve as a liaison between IT and the business unit for onboarding new hires and troubleshooting Reporting Structure Reports to: Administrative Manager Qualifications & Skills Minimum of 5 years of administrative experience; banking or financial services experience Expert-level Outlook calendar management Polished and professional demeanor with experience interacting with senior-level management Familiarity with Concur and prior experience managing travel and expenses Proficiency in Microsoft Word, Excel, and Outlook Exceptional interpersonal, written, and verbal communication skills Positive, consistent professional attitude; able to work well under pressure Strong ability to multitask, prioritize, and respond quickly in a dynamic environment Highly detail-oriented and extremely organized Education College degree Keywords: #ExecutiveAssistant, #ChiefOperatingOfficer, #CalendarManagement, #OutlookExpert, #FinancialServices, #AdministrativeSupport, #SeniorLeadershipSupport, #CorporateBanking, #OfficeAdministration, #ProfessionalAssistant