Accounts Payable Associate

Accounts Payable Associate

Anaergia is seeking a motivated, detail-oriented Accounts Payable Associate to join our North American Finance team in Carlsbad, California. This role is ideal for an early-career accounting professional or someone with accounts payable experience who enjoys working in a collaborative, fast-paced, and entrepreneurial environment. The Accounting Associate will play an important role in supporting the day-to-day accounts payable function while partnering with internal departments and external vendors to ensure timely, accurate, and efficient financial operations. The successful candidate is organized, adaptable, customer-service focused, and eager to learn and grow within a global organization committed to sustainability.

Key Responsibilities

• Process vendor invoices through Stampli and Microsoft Dynamics 365.
• Monitor shared Accounts Payable inboxes and respond to vendor inquiries in a timely manner.
• Route invoices through the approval workflow and ensure timely processing.
• Process approved invoices and prepare vendor payment batches.
• Maintain accurate vendor master records and supporting documentation.
• Complete vendor setup forms and credit applications as needed.
• Support accounts payable activities across multiple North American business entities while maintaining accuracy and meeting established deadlines.

• Record vendor payments within Microsoft Dynamics 365
• Perform weekly bank entries and assist with bank reconciliation activities.
• Reconcile corporate credit card transactions and ensure appropriate coding and documentation.
• Support month-end close activities, including AP subledger reconciliation and aging analysis.
• Assist with processing invoices and accounting transactions across multiple North American entities.

• Partner with Project Managers and internal departments to resolve invoice discrepancies and payment questions.
• Build positive working relationships with vendors while providing exceptional customer service.
• Support continuous improvement initiatives that enhance efficiency and accuracy within the Accounts Payable process.
• Assist other members of the Finance team and support special projects as assigned.

Required Skills and Experience

• Strong organizational skills with exceptional attention to detail; excellent verbal and written communication skills; ability to prioritize multiple tasks and meet deadlines in a fast-paced environment; demonstrates initiative and takes ownership of assigned responsibilities while continuously seeking opportunities to improve processes; strong analytical and problem-solving skills; customer-service mindset with the ability to build positive relationships, self-motivated with a willingness to learn new systems and processes; collaborative team player who enjoys working in an entrepreneurial environment; proficiency in Microsoft Office, particularly Excel and Outlook.
• 1-3 years of accounting, accounts payable, bookkeeping, or finance experience preferred. Experience in the construction and/or renewable energy industries preferred.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. Recent graduates with relevant internships, accounting coursework, or equivalent practical experience are encouraged to apply.
• This position is based in our Carlsbad, CA office and requires regular onsite collaboration with the Finance team Monday through Friday. The candidate must be able to sit for extended periods while working at a computer and attend on-site meetings as needed. Ability to communicate effectively with vendors, customers, and internal stakeholders via phone, email, and video conferencing; ability to occasionally lift or move office materials weighing up to 20 pounds.