Administrative Services Assistant 3

Administrative Services Assistant 3

This assignment provides a wide variety of professional and confidential administrative support to the managers, supervisors, and immediate staff of the Customer Service Engineering organization. This assignment will facilitate and coordinate administrative processes and functions that support divisional programs and projects.

Responsibilities

The responsibilities include providing confidential administrative and clerical tasks, greeting visitors, drafting and editing documents, maintaining spreadsheets and presentations, processing correspondence, attending meetings, maintaining tracking systems, coordinating communication channels, performing faxing and photocopying, updating reference manuals, serving as back-up to other administrative assistants, aligning with manager and organizational priorities, coordinating managers' calendars and schedules, assisting corporate manager in personnel actions, preparing CFTE employee assignment extension documents, arranging travel, coordinating time and attendance, assisting with scheduling interviews, providing overall administrative support, maintaining the organizational SharePoint site, marking documents and maintaining filing systems, reviewing and processing transmittals, coordinating organizational and corporate events, performing back-up formatting and quality review for customer contracts, facilitating internal award process, preparing network memos, preparing loss factor letters, preparing interconnection facilities studies packages, entering mileage for vehicles, assisting with customer service reliability program, coordinating electronic filing, performing routine data stewardship functions.

Requirements

Education & Corresponding Experience: High school diploma or equivalent is required. Associate's or Bachelor's Degree in Office Administration/Management, Business Administration/Management, or a related field is preferred. 6 years of demonstrated administrative/clerical experience is required.

Required Technical Skills & Experience: 4 or more years of relevant work experience in administrative support functions with Microsoft Office Suite programs such as Word, PowerPoint, Excel and Outlook (Microsoft Office 2010 proficiency required). Intermediate to advanced skills/experience with SharePoint sufficient to support, manage, edit and maintain site.

Preferred Skills & Experience: Working knowledge of SharePoint or similar system.

Additional Requirements: Valid U.S. Driver's License is required.

Pre-Employment Requirement: All employment offers are contingent upon successful completion of our pre-employment screening that may include drug testing, background/criminal check, and if applicable, must meet eligibility requirements for access to classified information. APR Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

About APR Staffing

APR Staffing was born from the merger of two well-respected technical staffing firms in Portland. ieSolutions and Data Resource Group. Both companies have been recent award winners for the Portland Business Journal's Fastest-Growing Private Companies. The two firms, now as APR Staffing, make for one of the fastest-growing and most-respected professional and technical staffing companies in Oregon and Southwest Washington. Collaborating with our customers, we augment their workforce with technical and administrative professionals. We provide only high-caliber, professional-grade resources throughout the Pacific Northwest.