Accounting Clerk

Join Our Team Pappas Hayden Westberg & Jackson, P.C. is a respected creditors’ rights and collections law firm dedicated to delivering ethical, efficient, and results-driven legal services. We are seeking a detail-oriented and dependable Accounting Clerk to join our Accounting Department and support the daily financial operations of our high-volume legal practice. Join Our Team Pappas Hayden Westberg & Jackson, P.C. is a respected creditors’ rights and collections law firm dedicated to delivering ethical, efficient, and results-driven legal services. We are seeking a detail-oriented and dependable Accounting Clerk to join our Accounting Department and support the daily financial operations of our high-volume legal practice. This position is ideal for an individual who enjoys working with numbers, thrives on accuracy, and takes pride in maintaining organized financial records. The Accounting Clerk plays a vital role in processing payments, reconciling deposits, managing refunds and returned payments, and supporting the accounting team with daily financial activities. What You'll Do: Payment Processing & Reconciliation Post incoming payments daily using the firm's payment processing system. Research and identify the correct account when payment information is incomplete or unclear. Review and balance daily deposits for accuracy. Reconcile trust account deposits prior to transmission. Load payment batches into the collections system. Scan and transmit legal deposits through the firm's banking platform. NSF Processing & Refund Management Process returned checks and payment reversals. Prepare weekly NSF invoices for client billing. Complete NSF and errorcorrection reconciliations. Research and process consumer refunds in accordance with client requirements and applicable regulations. Prepare refund correspondence and ensure timely issuance of refunds. Accounting Support & Account Maintenance Collaborate with internal departments to resolve payment issues and provide financial reporting support. Process daily court cost removals. Post direct payments and maintain reconciliation logs. Apply client payments accurately to cost and fee invoices. Investigate and resolve posting discrepancies and exception reports. Review priorday payment postings for accuracy. Assist the Staff Accountant/Controller with special projects and other accounting duties as assigned. Compliance & Confidentiality Maintain strict confidentiality of client and consumer information. Follow all company policies related to data security and record retention. Maintain a clean, organized, and professional work environment. Qualifications: Required High school diploma or equivalent. Minimum of one (1) year of experience in accounting, bookkeeping, accounts receivable, cash application, or related accounting role. Knowledge of basic accounting principles, debits, credits, and Generally Accepted Accounting Principles (GAAP). Strong data entry skills with exceptional accuracy and attention to detail. Proficiency in Microsoft Office, particularly Excel. Strong 10key and typing skills. Ability to prioritize multiple tasks and meet deadlines in a fastpaced environment. Strong organizational, analytical, problemsolving, and communication skills. Proficiency with Windows operating systems. Exceptional attendance, reliability, and punctuality, with a demonstrated commitment to meeting work schedules and deadlines. Qualifications: Preferred Associate degree in Accounting, Finance, or related field. Experience with payment posting, cash application, or reconciliation functions. Previous experience in a legal, banking, collections, or financial services environment. #J-18808-Ljbffr