File Clerk (OA)

Job TitleFile Clerk (OA)DutiesDuties and responsibilities include but are not limited to:Performs duties related to the receipt, scanning, indexing, creation of notes when applicable, quality review, transfer, and destruction of health and administrative information.Indexes each scanned document into the appropriate electronic application and associates the scanned document with the correct patient's electronic health record.Ensures that all necessary health and administrative information meeting scanning criteria is integrated into the electronic health record through approved scanning software and hardware.Uses VA and approved applications to scan, import, classify, and index paper and electronic source documents, including documents received from internal services and outside providers.Prepares records for scanning by reviewing documents for proper patient identification and scan readiness, including removal of paper clips, staples, tape, and other items that interfere with scanning.Sorts loose health record documents received daily, removes blanks and or duplicates, scans and indexes materials timely and within established guidelines, and makes the proper disposition of documents for unavailable records.Maintains daily productivity logs and other workload tracking tools for scanning and indexing activities and makes them available to the HIM Supervisor or designee within established timeframes.Tracks, retrieves, and performs follow-up activities on health records and document requests, including requests involving transfers between VA facilities or requests requiring verification of receipt and completion.Coordinates record transfers, records follow-up, record scanning, and indexing functions with clinical and administrative team members.Protects sensitive files from unauthorized release, loss, alteration, or deletion and logs off systems or otherwise secures workstations when leaving the terminal.Work Schedule: Monday-Friday from 8:00am-4:30pmTelework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.Virtual: This is not a virtual position.Position Description/PD#: PD10467ARelocation/Recruitment Incentives: Not AuthorizedCritical Skills Incentive (CSI): Not AuthorizedPermanent Change of Station (PCS): Not Authorized