Personal Assistant to HNWI

Our Client a High Net-worth Individual is Seeking a Top-notch Personal Assistant Job Title: Personal Assistant Location: Manhattan, NY (Mid or Lower Manhattan residency preferred) Hours: Monday - Friday 9:00am - 5:00pm with flexibility for evening/weekend availability based on principal's schedule, Fully Onsite 5 days/week Salary: $100-120K base (exempt) + discretionary bonus potential Benefits: Medical, dental, vision, 401K match, short and long-term disability, life insurance, FSA plan, maternity and parental leave Position Overview We are seeking a highly organized, self-sufficient, and detail-oriented Personal Assistant to support Principal. This dynamic role bridges the gap between high-level executive administration and seamless household operations. The ideal candidate possesses exceptional judgment, thrives in a fast-paced environment, and maintains a calm, low-key presence. Trust, discretion, and the ability to "manage up" are foundational to success in this position. Key Responsibilities Household & Personal Operations Travel Logistics : Coordinate complex domestic and international travel. Handle visa procurement, build detailed itineraries, and manage extensive contingency planning (e.g., booking/canceling backup flights, tracking boarding passes). Calendar Management : Oversee heavy, detailed social calendars for both principals, maintaining meticulous recordkeeping across all itineraries and tracking documents. Vendor & Staff Management : Manage household employees and vendors. Oversee scheduling, communication, and regular maintenance or home improvement projects. Financial Administration : Process and track medical bills, manage general bill payments, reconcile receipts, and prepare expense reports. Pet Care : Coordinate veterinary appointments, grooming, dog walkers, and comprehensive pet sitting during travel. Lifestyle Coordination & Errands : Manage social arrangements, RSVPs, gifting, and personal correspondence. Run personal and professional errands as needed. Executive Administrative Support Communication : Screen and respond to mail, phone calls, and emails, meticulously tailoring the tone to the recipient. Meeting & Event Logistics : Manage logistics for select personal and family-related meetings and events. Reporting : Compile personal expense reports and provide detailed, written status updates on ongoing household projects. Qualifications & Requirements Experience : 3+ years of experience as a Personal Assistant supporting a HNWI. Organization & Process : Exceptionally organized with a strong discipline for data entry and information management across multiple platforms. Proven ability to build regimented business processes and reminder systems. Communication Skills : Strong writing skills and the ability to maintain absolute discretion with sensitive personal and professional information. Autonomy : Self-sufficient with a strong instinct for managing up and surfacing potential issues before they become problems. Comfortable documenting and showing proof of work with limited oversight. Logistics & Physical : Valid Driver’s License. Comfortable with occasional light lifting, at ease with a dog, and free of dog allergies. Work Style : A calm, low-key presence in the office. Ability to work effectively both in-office and remotely while remaining plugged into key meetings. Eligibility : Must be eligible to work in the United States. What We Offer A challenging and rewarding role with a high level of responsibility. A supportive environment that values work-life balance, while recognizing the flexible needs of the principals' travel schedules. #J-18808-Ljbffr