Accounts Payable Specialist

Accounts Payable Coordinator

A growing organization is seeking an Accounts Payable Coordinator to support day-to-day invoice processing, vendor relations, and payment activities. This role is ideal for someone who enjoys working in a fast-paced environment, has strong attention to detail, and is looking to expand their accounting and finance experience. The successful candidate will be responsible for maintaining accurate financial records, ensuring timely payments, resolving discrepancies, and supporting continuous process improvements within the accounting department.

Primary Responsibilities

• Review, verify, and process vendor invoices for payment.
• Maintain accurate accounts payable records and supporting documentation.
• Reconcile vendor statements and investigate payment discrepancies.
• Respond to inquiries from vendors and internal departments regarding invoices, payments, and account balances.
• Ensure invoices are approved and processed in accordance with company policies and payment terms.
• Assist with month-end closing activities related to accounts payable.
• Identify opportunities to improve efficiencies and streamline administrative processes.
• Monitor outstanding invoices and assist with payment scheduling.
• Enter and maintain financial data within accounting and ERP systems.
• Collaborate with accounting, operations, and other departments to resolve issues and maintain accurate records.

Qualifications

• Previous experience in accounts payable, accounting support, bookkeeping, or a related administrative role.
• Working knowledge of Microsoft Excel, including the ability to manipulate and analyze data.
• Strong data entry skills with a high degree of accuracy.
• Experience using accounting software or ERP systems preferred.
• Ability to prioritize tasks and manage multiple deadlines simultaneously.
• Exposure to transportation, distribution, supply chain, or related industries is beneficial but not required.

Preferred Skills

• Excellent organizational and problem-solving abilities.
• Strong verbal and written communication skills.
• Ability to work independently while contributing to a collaborative team environment.
• Adaptable and comfortable working in a dynamic, growth-oriented organization.
• Professional approach to handling confidential financial information.
• Detail-oriented with a commitment to accuracy and process compliance.

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