Building Secretary Jr/Sr High

Job Description

Job Description

Job Summary: The Jr/Sr High School Secretary is responsible for managing the daily operations of the school's administrative office. This position serves as one of the first point of contact for students, parents, staff, and the public, providing excellent customer service while maintaining accurate records, coordinating communications, and supporting school administration.

Building administration determines the building secretary start and end dates each school year, a tentative schedule is provided. On days when school has been cancelled, secretaries do not report to work. These days will be made up and could affect the tentative end date.

Hours/Days: 8 hours per day (202 per year) (start date August 3rd 2026)

Pay: $14.50 per hour

Reports to: Building Administration

Key Responsibilities:

• Provide administrative support to principal and other building administration.
• Greet and assist students, parents, staff, and visitors in a professional and courteous manner.
• Answer and direct incoming phone calls and respond to emails.
• Additional time worked for building functions including parent/teacher conferences.
• Maintain student records, attendance, and confidential files as assigned.
• Prepare correspondence, reports, meeting agendas, and other documents.
• Schedule appointments, meetings, and school events for administrators.
• Coordinate various jr/sr high functions.
• Maintain office supplies and coordinate equipment maintenance.
• Assist with payroll, purchase orders, and budget-related paperwork as assigned.
• Support teachers and administrators with clerical and administrative tasks.
• Handle incoming and outgoing mail and deliveries.
• Invoice student fees and make deposits.
• Operate standard office equipment, including computers, copiers, scanners, and multi-line phone systems.
• Ensure compliance with district policies and student privacy regulations.
• Respond appropriately to emergencies and assist with school safety procedures.
• New secretary must complete a 45-day probation.
• Ensure the safety and well-being of all students by executing school emergency procedures and protocols effectively during drills and real emergencies.
• Attend work regularly and promptly-FMCSD attendance expectation for staff is 95%.
• Other duties as assigned.
• Manage Perkins V:
  • Monitor expenditures
  • Ensure compliance with financial and programmatic reporting requirements
  • Arrange travel and registration for professional development opportunities.
  • Collaborate with instructors to provide materials and technologies to CTE students.

Qualifications:

• High school diploma or equivalent required; associate degree preferred.
• Previous administrative or secretarial experience, preferably in an educational setting.
• Proficiency in online platform navigation.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and exercise sound judgment.

Knowledge, Skills, and Abilities:

• Excellent customer service and interpersonal skills.
• Ability to work independently and as part of a team.
• Strong problem-solving and organizational skills.
• Professional and confidential demeanor when interacting with diverse populations.
• Ability to handle sensitive information with discretion.
• Reporting and budgeting skills.
• Promptness and low absenteeism are essential to this position.

Working Conditions:

• Full-time position during the school year (and summer, if applicable).
• Primarily office-based with frequent interaction with students, parents, staff, and the public.
• May require occasional evening or special event attendance.
• Occasional lifting of office supplies and student records.

Benefits: This position includes a competitive and comprehensive benefits package that includes IPERS, paid personal/sick leave and medical/dental/vision insurance

Physical Requirements: Bending, carrying, climbing, driving, lifting, pushing/pulling, reaching, sitting, standing, walking.

The Fort Madison Community School District is an EEO/AA employer