Admin Assistant

Receptionist and Administrative Assistant

We are seeking an organized, reliable, and professional Receptionist and Administrative Assistant to manage front office operations and provide comprehensive administrative support for our Houston facility. This role serves as the primary point of contact for incoming visitors and phone communications while providing crucial administrative assistance to executive leadership and internal teams.

The ideal candidate possesses strong organizational skills, exceptional communication, excellent attention to detail, and a commitment to maintaining confidentiality and punctuality.

Primary Responsibilities

• Front Office & Reception: Manage incoming phone channels, greet visitors, screen entry gate access, issue guest passes, and ensure proper visitor sign-in/sign-out procedures.
• Mail & Shipping: Receive, screen, and distribute incoming mail. Process and coordinate outgoing shipments via FedEx, UPS, and USPS.
• Office & Facility Maintenance: Inventory, order, and stock office supplies. Maintain organized supply rooms, manage boardroom schedules and tidiness, and keep breakrooms and coffee stations cleaned and stocked.
• Executive Support: Assist executive leadership (including the CEO and CFO) with calendar scheduling via Microsoft Teams, meeting prep, internal/external communications, and monthly expense report submissions.
• Event Coordination: Organize company events, board meetings, and team lunches, including catering setups, reservations, and accommodations.
• Cross-Departmental Support: Provide administrative assistance and project support to various operational departments as needed.
• Compliance & Safety: Execute all duties in accordance with company quality procedures, health and safety guidelines, and workplace standards.

Required Qualifications

• Education: High School Diploma or equivalent required.
• Experience: 2+ years of progressive administrative, front office, or executive assistant experience.
• Technical Skills: Strong proficiency in Microsoft Word, Excel, Outlook, and Microsoft Teams.
• Communication & Professionalism: Excellent verbal and written communication skills with a polished, professional demeanor for greeting contacts and visitors.
• Soft Skills: High level of discretion and confidentiality, excellent attention to detail, strong organizational abilities, and dependable attendance/punctuality

Compensation / Pay Rate (Up to): $18.00 - $22.00 Per Hour