Executive Assistant (New York, NY)

Rubenstein Public Relations (RPR) is a leading, full-service, mid-size public relations agency based in New York. With more than 30 years of experience, we have built a reputation for launching and tipping brands, while placing top-tier broadcast within print and digital. We represent a compelling roster of clients in business, technology, real estate, finance, luxury consumer products, sustainability, entertainment, health and wellness, social impact, and the nonprofit sector.



Position
RPR is seeking an Executive Assistant who will work directly with our President handling day-to-day administrative and operational duties. The ideal candidate is highly organized, detail-oriented, efficient, takes initiative and exercises good judgment. Must have experience with C-Level partners

Salary range for this role is 70K - 100K - Commensurate on experience

This position is onsite - Monday - Friday in our Midtown NY Office

Responsibilities:

• Calendar Management: Scheduling meetings, appointments, and events.
• Communication Management: Screening calls, responding to emails, and managing correspondence.
• Travel Arrangements: Booking flights, accommodations, and creating itineraries.
• Meeting Preparation: Preparing agendas, presentations, and taking meeting minutes.
• Project Management: Assisting with special projects and initiatives.
• Information Management: Maintaining files, records, and databases.
• Relationship Management: Building and maintaining relationships with internal and external stakeholders.

Qualifications:

• 3 to 5 years of administrative experience supporting a senior level executive in a corporate office environment
• Strong multitasking skills with the ability to prioritize taskProficient in OutlookExperience assisting C-level Executives with correspondence and inbox
• Ability to work in a fast paced, often changing environment
• High level of attention to detail, with strong commitment to accuracy
• Excellent time management skills and the ability to multitask
• Strong written and verbal communication skills

At Rubenstein PR we prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. Rubenstein PR is proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, Rubenstein PR will provide accommodations to individuals with disabilities or a special need


This is a non-management position
This is a full time position