Executive Administrative Coordinator

Role Description

Our client is seeking an experienced Executive Administrative Coordinator to support its global Cyber Services Team. This role will provide high-level administrative support to leadership while serving as a key coordinator for client onboarding activities, operational reporting, and team logistics. The ideal candidate is highly organized, detail-oriented, and comfortable supporting a fast-paced global team.

• Provide high-level administrative support to leaders and their teams.
• Manage complex calendars and schedule meetings across multiple global time zones.
• Organize internal and external meetings, including venue coordination, equipment setup, and catering arrangements when required.
• Coordinate domestic and international travel arrangements and itineraries.
• Manage confidential information with professionalism and discretion.
• Screen, prioritize, and route incoming communications appropriately.
• Maintain filing systems and organizational records.
• Manage administrative aspects of client onboarding for the Cyber Services Team.
• Coordinate onboarding meetings and calls with external clients and stakeholders.
• Maintain onboarding records and client data within Salesforce.
• Support client-facing teams through scheduling, documentation, and communication activities.
• Help ensure a seamless onboarding experience for new cyber insurance customers.
• Maintain operational reports and administrative tracking for the Cyber Services team.
• Manage shared mailboxes and support business-as-usual operational processes.
• Coordinate Underwriter Education training schedules and onboarding activities for new underwriters.
• Organize and support external Threat Intelligence webinars and client events.
• Collaborate with internal teams and external vendors to support reporting and operational needs.

Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, or Administrative Coordinator supporting leadership.
• Experience managing complex calendars for managers or executives.
• Strong Salesforce experience, including maintaining client data and reporting.
• Experience coordinating meetings, webinars, and events for both internal and external audiences.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Experience supporting geographically dispersed or global teams.

Requirements

• 100% remote opportunity with flexibility.
• Support a highly visible, global, client-facing Cyber Services team.
• Opportunity to work with leadership and international stakeholders.
• Collaborative team environment with exposure to cyber insurance operations and client services.
• Chance to help build processes and support a growing Center of Excellence (CoE).

Benefits

• Medical, dental & vision.
• Critical Illness, Accident, and Hospital.
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available.
• Life Insurance (Voluntary Life & AD&D for the employee and dependents).
• Short and long-term disability.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time Off/Leave (PTO, Vacation or Sick Leave).

Work Environment

• Remote work environment.
• Team of 4 professionals supported by 1 manager.
• Frequent interaction with teams across the United States, Europe, Asia, and Australia.
• Preference for candidates working Central Time hours to support global operations.

Job Type & Location

This is a Contract position based out of Sun Prairie, WI.

Application Deadline

This position is anticipated to close on Jul 28, 2026.