Executive Assistant
$80k - $90kCobalt Search Ltd
Job Description Job Description _ ** **Are you the kind of Executive Administrator to the CEO who never lets anything slip through the cracks?****_ Our client is a highly successful, privately owned multi site business with 24 locations and around 500 employees. With ambitious growth plans and a collaborative corporate team of 7, they are investing in a dedicated Executive Administrator to the CEO to strengthen structure, accountability, and operational discipline at the top of the organisation. In this role you will act as the operational backbone of the CEO’s office. This is not diary management. This is about execution. You will transform the inbox into a command centre, convert conversations into tracked actions, oversee lease and compliance schedules, and ensure 100% follow through so the CEO can focus on strategy and growth. ** What’s in it for you ** Direct partnership with an ambitious, inspirational CEO Real impact in a brand new Executive Administrator to the CEO position Opportunity to introduce systems and modernise processes Collaborative, people focused culture $80k to $90k ** You’ll be responsible for ** Owning and structuring the CEO inbox, extracting actions and decisions Building trackers and dashboards using email systems and spreadsheets Managing lease obligations across 24 locations, ensuring deadlines and compliance are met Attending meetings, taking structured notes, and driving follow up with internal and external stakeholders Holding others accountable to timelines with professionalism and confidence ** You’ll need ** 10+ years experience in an Executive Assistant, Executive Administrator, or senior administrative role Experience supporting a business owner or senior executive in a multi site environment Strong capability with inbox management, spreadsheets, and task tracking software Proven experience implementing new systems and improving processes Exceptional attention to detail and a completer finisher mindset A warm, calm, dependable, and emotionally intelligent approach ** Location ** 100% onsite in Costa Mesa, CA. _ Our client is committed to employment equity and encourages applications from all qualified individuals. All candidates will be considered without regard to race, gender, age, national origin, disability, or any other characteristic protected by law._ _ Every application will be reviewed by a real person and responded to._ #J-18808-Ljbffr
$72k - $98k
...practices will play a fundamental role in how we impact the quality of life for patients all over the world. The Executive Administrative Assistant serves as a trusted partner to the Senior Vice President, Corporate Controller & Principal Accounting Officer and the...SuggestedWork at office$79.2k - $100k
...UCI Division Of Finance And Administration Administrative Assistant Founded in 1965, UC Irvine is a member of the prestigious Association... ...UCI's strategic objectives. Responsibilities Provides executive level administrative assistance, support, and analysis on...SuggestedWork at officeLocal areaRemote workUniversity of California
Irvine, CA2 days ago$85k - $105k
...Executive Assistant At Park Consulting Group, this person will be the trusted right hand to the Founder / CEO. This person will create order, protects priorities, anticipates what is coming, and makes sure important details never fall through the cracks. One hour may...SuggestedFull timeContract workWork at officeLocal areaImmediate startPark Consulting Group
Irvine, CA2 days ago$85k - $95k
Executive Assistant Location: Irvine, CA (onsite) Comp: $85-$95k A full service commercial real estate investment and management firm is seeking a highly organized and detail oriented Executive Assistant to provide high level support to senior executives while also assisting...SuggestedFor contractorsWork at officeLocal areaFlexible hoursVaco
Irvine, CA4 days ago- ...belonging. • Collaboration - As an individual or institution, we work as a team to realize shared goals. Job Summary: The Executive Assistant to the President (EA) serves as the primary gatekeeper and strategic partner to the President, managing complex schedules,...SuggestedWork at office
Pacific Companies
Costa Mesa, CA3 days ago - ...Entrepreneur Magazine's Franchise 500 three years in a row. For more information, visit Job Description: The primary role of the Executive Assistant is to ensure organizational effectiveness by providing leadership for the organization’s operations and platform management...
Xponential Fitness LLC
Irvine, CA5 days ago $65 - $96 per hour
Executive Administrative Assistant Location: San Jose, CA Schedule: Onsite, Monday-Friday Compensation: $65-$96/hour DOE About the Role We are seeking an experienced Executive Administrative Assistant to support a senior Finance executive within...Work at officeLocal areaMonday to FridayUltimate Staffing
Irvine, CA1 day ago- AppleOne Employment Services in Newport Beach, CA is seeking a polished Personal Executive Assistant to support an Estate Manager and Principal. This role manages calendars, coordinates travel, handles confidential tasks, and provides personal support in a fast-paced, discreet...Work at office
$72k - $98k
...Edwards Lifesciences seeks an Executive Assistant to support the Senior Vice President of Implant Network and leadership team in Irvine, California. This role manages executive schedules, coordinates travel and meetings, handles administrative operations, and ensures organizational...Work at officeShift work$72k - $98k
...Executive Assistant role supporting two Senior Vice Presidents at Edwards Lifesciences' Irvine, California office. Responsibilities include calendar management, travel coordination, meeting planning, and administrative support to enable leadership decision-making affecting...Work at office- ...Job Description Job Description We are looking for an experienced Executive Assistant to support senior leadership within a Financial Services organization based in Irvine, California. This contract-to-permanent opportunity is ideal for a candidate with relevant experience...Permanent employmentContract workShift work
- ...where circulatory support gives patients and clinicians more time, more options, and more certainty. POSITION SUMMARY The Executive Assistant supports Kardion's Executive Leadership Team as we prepare for FDA approval and U.S. launch of our heart pump system. You...Work at officeEarly shift
$90k - $100k
...Role: Executive Assistant Location: Remote (California residents only) Annual Base Salary Range: $90000$100000 About us helps businesses deliver better customer experiences by bringing together AI technology and human support. Were a growing team where people...Remote workFlexible hoursShift work$75k - $85k
Job Summary A direct hire opportunity is available for a Personal Executive Assistant in Newport Beach, CA. This role supports the day-to-day operations of a private residence and provides high-level administrative, scheduling, coordination, and personal support to an Estate...Temporary workFor contractorsWork at officeLocal areaFlexible hours$150k
...highly collaborative couple is seeking an exceptional Personal Assistant/House Manager to become a trusted right hand across their... ...of experience supporting high-net-worth individuals, founders, executives, or private families as a Personal Assistant, House Manager, Executive...Full timeFor contractorsSeasonal workMonday to FridayWeekend workAfternoon shift$80k - $120k
Overview We're hiring a C-Suite Executive Assistant to serve as the operational glue across our leadership team. This is a high-trust, high-discretion role supporting The President/COO), his Chief of Staff, and other senior leaders. You'll handle a mix of executive support...Full timeWork at officeRemote work$76k
Position Overview: We are looking for a proficient Executive Administrative Assistant to provide effective secretarial and administrative support to the OC and LA offices in a timely and well-organized manner. This position entails close collaboration with executives,...Full timeWork at office$50 - $55 per hour
Senior Business Solutions Manager, Team Lead Contract Executive Assistant role supporting C‑level leaders at a top pharma organization in Irvine, CA. 1‑2 month contract, IN‑OFFICE. Base pay range $50.00/hr - $55.00/hr Responsibilities 5+ years of experience in an Executive...Full timeContract workWork at officeLocal area$29.5 - $43.5 per hour
Executive AssistantWe are looking for someone with proven excellence in an Executive Assistant role supporting Senior-Level Management (i.e. Senior Directors, Senior VP's, Divisional VP's, etc.) and C-Suite Executives. Articulate written and verbal communication, the ability...Minimum wageFlexible hoursWeekend work- ...related to operations. The role requires quick thinking - and executing tasks in a fast-paced/chaotic environment. Since the position... ...discretion are of utmost importance. Experience as an administrative assistant in a professional environment #J-18808-Ljbffr Bristol & Bates
- ...partnering with a highly regarded real estate organization in the Irvine area to identify a polished, proactive, and detail-oriented Executive Assistant to support the Chief Financial Officer (CFO) and Chief Administrative Officer (CAO). This is a high-visibility role where you...For contractorsWork at officeLocal area
- ...and delivered 926 million parcels across the markets. For more information, visit Requirements Primary Function The Executive Administrative Assistant provides comprehensive, high‑level administrative and operational support to the President [CEO] and Executive...Work at officeLocal area
- Executive AssistantThe primary role of the Executive Assistant is to ensure organizational effectiveness by providing leadership for the organization’s operations and platform management functions. The Executive Assistant focuses on improving operational systems, processes...
$80k - $120k
...footwear collections to our expanding range of apparel and accessories, Skechers is a complete lifestyle brand. ABOUT THE ROLE The Executive Assistant provides comprehensive, high-level administrative and strategic support to our Chief Digital Officer. This role demands...Work at officeLocal areaShift work- ...under the EB-5 Reform and Integrity Act (RIA). Position Overview We are seeking a highly organized, responsive, and proactive Executive Assistant to provide direct administrative and operational support to a senior executive. This role is ideal for someone who works with...Work at office
$85k - $100k
Executive Assistant (JN -092026-431922) Irvine, California Salary: USD85000 - USD100000 per year Executive Assistant Position Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership. This role serves as...$75k - $85k
The Executive Assistant will provide essential support to three leasing executives in a dynamic department responsible for managing 250 stores. This role is critical in facilitating lease deals and storage space leases, ensuring that the executives can focus on high-priority...Shift work$90k - $100k
...Talent for Oakmont Senior Living This is a full-time position based at our Irvine office. Salary Range: $90,000-$100,000 The Executive Assistant provides administrative support to the Chief Executive Officer and other members of the Executive Team, maintaining office organization...Full timeWork at officeHome officeShift work$72k - $98k
...supply chain opportunities, you will be making a meaningful contribution to our team and to patients all over the world.This Executive Assistant role supports the Senior Vice President of Implant Network and members of the leadership team in a dynamic, fast-paced environment...Work at officeShift work- ...immediate vesting Paid Vacation + Sick Pay + 12 Paid Holidays Employee Assistance Program Free El Pollo Loco food + restaurant discounts PerkSpot discounts program POSITION PURPOSE: The Executive Assistant provides high-level administrative, operational, and...Hourly payTemporary workWork experience placementWork at officeImmediate startRemote workWeekend work3 days per week
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