Assistant Registrar

Assistant Registrar

The University of Chicago Law School is seeking an Assistant Registrar. The individual in this position reports to the Law School's Registrar and Assistant Dean of Students and provides front office assistance and support to students, faculty, and staff in a dynamic, high-volume student academic services department.

Responsibilities

• Responsible for processes related to student accommodations implementation and tracking as well as quarterly final exam administration.
• Supports course evaluations, grade reporting, graduation tracking and ceremonies.
• Fulfills requests for academic records/forms/letters/transcripts, process enrollment and continuing legal education certifications.
• Coordinates bar certifications and tracking.
• Supports classroom reservations and make-up class scheduling.
• Performs audits of student/course data; and images files to student and course records.
• Prepares student and course databases in support of registration audits and processing.
• Processes and tracks student petitions; and ensures the maintenance of accurate records in all areas.
• Processes and tracks registration waitlists and petitions, and related communications.
• Supports the Registrar's Office with projects related to compiling and verifying student and course data, degree audits and certification, and data analysis.
• Acts as Graduation Co-Coordinator.
• Validates enrollment records in the student information system. Contributes to the creation of the course schedule and the assignment of classrooms.
• Acts as a resource for student/faculty/staff and answers questions in person, by phone, and via email regarding processes, policies, or errors on enrollment, grading, scheduling, degrees, etc.
• Performs other related work as needed.

Minimum Qualifications

Education: Minimum requirements include a college or university degree in related field.

Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

Preferred Qualifications

Education: Bachelor's degree in related field strongly preferred.

Experience: Minimum two years of experience in an administrative role strongly preferred. Prior experience in an academic department and working with faculty and students strongly preferred. Experience handling confidential data, experience with student records strongly preferred.

Technical Skills or Knowledge: Ability to learn new processes and procedures in various systems, including student databases like PeopleSoft, seating chart software, and similar programs. Excel Assessment test.

Preferred Competencies

• Exceptional customer service skills that reflect a positive attitude, tact, discretion, and diplomacy.
• Excellent written and verbal communications skills.
• Strong organizational, multitasking and follow-through skills; attention to detail.
• Accept supervision and to work collaboratively with a team, as well as ability to work independently and to function effectively, at times, with minimal supervision.
• Ability to learn skills quickly, take initiative, and work independently to solve problems.

Application Documents

• Resume/CV (required)
• Cover Letter (preferred)

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions. When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Pay Rate Type

Salary

?FLSA Status

Exempt

?Pay Range

$65,000.00 - $75,000.00

The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call View phone number on click.appcast.io or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.