Administrative Assistant - Career & Technical Education, Middle College, WBL

POSITION SUMMARY:

Provides secretarial and clerical support for Career & Technical Education (CTE) staff and programming (Perkins Grant, High School Programs, Marquette-Alger Technical Middle College (MATMC), Work-Based Learning (WBL)) and Career Guidance. Serves as Administrative Assistant for Director of Career and Technical Education.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide secretarial and clerical support for CTE, MATMC, and WBL staff and programs
• Assist with scheduling and coordination of high school classes at NMU's Jacobetti and Northern Center
• Compile data and financial reports for Perkins Grant submissions
• Maintain detailed database and records for internship students, contacts and placements
• Ensure paper records are filed and accessible by CTE, MATMC, and Work-Based Learning staff
• Update Career and Technical Education Information System (CTEIS) database information
• Participate in CTEIS conference calls to stay up to date on current reporting requirements
• Conduct follow-up surveys with CTE and MATMC graduates and document results
• Provide support for scheduling, preparing for, and creating materials for MATMC and CTE events
• Direct students and parents to requested resources and address their questions as appropriate
• Assist with the development, preparations, logistics and delivery of annual Career Day event
• Make/manage conference, hotel, and car reservations for staff
• Collect and process time cards and time logs
• Prepare correspondence and documents as requested
• Scan and file documents in electronic storage system
• Complete special projects as needed, such as assisting with updating online resources for CTE and MATMC
• Perform general administrative/clerical duties such as filing, photocopying, faxing, and creating purchase orders
• Assist with Marquette-Alger RESA website updates
• Interact with the public in a positive, courteous, and professional manner via email, phone, and in person
• Provide front desk coverage as requested/assigned
• Perform other duties and responsibilities as assigned

OTHER KNOWLEDGE, SKILLS, AND ABILITIES:

• Demonstrated experience exercising confidentiality and sound judgment in dealing with local districts, staff, students, and operations
• Ability to work on multiple projects and maintain proactive communication with stakeholders
• Ability to deal with issues in a fair manner, treat diverse populations and personalities with dignity and respect, and act in a highly ethical manner
• Ability to work in a fast-paced environment yet maintain flexibility in thinking and actions
• Detail-oriented with strong analytical skills; skilled with Excel and/or Google Sheets

MINIMUM QUALIFICATIONS:

• Post-secondary experience or Associate Degree in relevant area
• Prior secretarial/office experience
• Strong accounting or finance background
• Proficient computer/software skills including Microsoft Office,, PowerPoint, Google Suite, and Zoom
• Excellent filing and organizational skills
• Strong verbal and written communication skills
• Professional attitude and appearance

PREFERRED QUALIFICATIONS:

• Bachelor's Degree in relevant area
• Experience in / knowledge of Career and Technical Education
• Experience with grant applications, reports, and procedures
• Knowledge of fiscal procedures (POs, invoicing, coding expenses, etc.)
• Experience with setting up for meetings, trainings and workshops

SPECIAL CONDITIONS: Perform position duties and functions while upholding confidentiality of privileged and sensitive information

TERMS OF EMPLOYMENT: Full time position. Must have regular and reliable job attendance, performance, and the physical ability to do the job

REPORTS TO: Director of CTE / CEPD

COMPENSATION & BENEFITS: According to Marquette-Alger RESA ESP Collective Bargaining Agreement; starting wage rate $19.48-$21.74/hour.


Marquette-Alger RESA does not discriminate on the basis of race, color, national origin, ethnicity, religion, sex (including gender identity or expression, sexual orientation, pregnancy, childbirth, or a related condition), age, height, weight, familial status, marital status, military service, veteran status, genetic information, disability, or any other legally protected basis, and prohibits unlawful discrimination, including harassment and retaliation, in any education program or activity that it operates, including in admission and employment. Marquette-Alger RESA's Non-discrimination, Anti-Harassment, and Non-Retaliation Policy, as well as the grievance procedure for reporting concerns or complaints, are available at maresa.org/about-us/notice-of-nondiscrimination/.