Project Coordinator I

About this Position The Project Coordinator supports the successful execution of Corporate Digital Assets (CDA) projects by coordinating schedules, tracking activities, and maintaining organized project documentation. This role partners closely with Business Analysts, technical teams, and other stakeholders to keep work clear, current, and moving forward. The Project Coordinator helps ensure details are organized, communications are clear, and project activities remain on track. In addition, the coordinator may support other initiatives across the broader Information Systems & Infrastructure Operations portfolio as business needs require. What You’ll Do Project Administration & Coordination: Support project planning by maintaining schedules, timelines, deliverables, and project trackers; assist with coordinating tasks, follow-ups, and documentation across active project workstreams; track action items, owners, due dates, and completion status; keep project artifacts organized and accessible; support broader IS Ops portfolio work when assigned. Meeting & Communication Support: Schedule project meetings, working sessions, and stakeholder check-in‑s; prepare agendas, collect inputs, and ensure meeting materials are ready; capture concise notes, key decisions, action items, owners, and next steps; distribute meeting summaries and follow up on commitments; communicate updates professionally and clearly. Tracking, Reporting & Documentation: Update artifacts such as project plans, status reports, decision logs, risk logs, and dependency trackers; prepare project status updates for stakeholders, leaders, and delivery teams; monitor approaching deadlines and identify overdue items; maintain accurate records that support delivery transparency, accountability, and continuity. Risk, Issue & Dependency Coordination: Identify potential blockers, open questions, or missing information and raise them promptly; support tracking of project risks, issues, decisions, and cross-team dependencies; follow up with owners and, if necessary, escale concerns to leaders when timelines may be impacted. Process & Learning Development: Learn and apply Information Systems project management standards, templates, and operating rhythms; support consistent project coordination practices; contribute suggestions to improve status tracking, meeting discipline, and documentation quality; seek feedback and grow toward increased project coordination ownership. What You’ll Need 0–2 years of experience in project coordination, administration, operations, customer support, business support, or a related field. Strong follow-through and commitment to completing assigned work accurately and on time. Basic understanding of project lifecycles, project management methodologies, and project coordination activities such as task tracking, meeting coordination, and status reporting. Familiarity with project tracking tools such as Jira, Confluence, Trello, or Asana. Experience supporting technical, operational, or business initiatives; supporting cross-functional teams, internal stakeholders, or operational improvement efforts. Associate or bachelor’s degree in Business, Information Systems, Communications, or a related field. Preferred: exposure to Information Systems, IT, Salesforce, Corporate Digital Assets, or other technical project environments. About Waystar Waystar helps providers simplify healthcare payments and yield powerful results throughout the complete revenue cycle. The platform combines innovative, cloud-based technology and robust data to streamline workflows and improve financials, enabling providers to focus on patients and communities. Benefits Competitive total rewards (base salary + bonus). Customizable benefits package with 3 medical plans and Health Savings Account company match. Generous paid time off (3 weeks + 13 paid holidays for non-exempt team members; flexible time off for exempt team members). Paid parental leave, including maternity and paternity leave. Education assistance and free LinkedIn Learning access. Free mental health and family planning programs, including adoption assistance and fertility support. 401(k) program with company match. Pet insurance. Employee resource groups. Waystar is proud to be an equal-opportunity workplace. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, marital status, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. #J-18808-Ljbffr Waystar, Inc