Executive Assistant

Job Description

Job Description

DC is seeking a highly trusted, senior-level Executive Assistant to serve as the right-hand operator to the CEO of a growing construction, real estate, and development company. This is not a traditional administrative role. This position exists to create leverage for the CEO by owning time, priorities, communication flow, and execution rhythm ,  while also serving as a culture carrier and operational partner across the leadership team, with absolute discretion and professionalism.

This role is ideal for someone who thrives in a fast-moving environment, enjoys solving problems before they become problems, and has the judgment and confidence to protect leadership time, drive follow-through, and keep critical workstreams moving.

This is an onsite role based out of our HQ in Damascus, Oregon, and requires consistent in-office presence. This role may be eligible for a limited hybrid schedule based on performance and business needs.

Duties/Responsibilities:

• Own and manage the CEO’s calendar, including scheduling meetings, appointments, deadlines, and time blocks with precision
• Act as a gatekeeper for the CEO’s time by prioritizing requests, managing interruptions, and protecting focus time
• Monitor, organize, and manage the CEO’s email inbox and inbound communication flow, ensuring timely follow-up and resolution
• Draft, review, and respond to emails on behalf of the CEO when appropriate
• Flag urgent, time-sensitive, or sensitive communications and escalate only what truly requires CEO attention
• Serve as a liaison between the CEO and internal teams, clients, and external partners
• Attend meetings with the CEO as needed, take detailed notes, and track follow-up action items through completion
• Prepare agendas, briefing materials, reports, presentations, and pre-reads as needed
• Maintain decision logs, priority trackers, and task lists to ensure execution stays aligned and nothing falls through the cracks
• Track tasks, deadlines, deliverables, and commitments across CEO-led initiatives and leadership priorities
• Maintain organized digital and physical files with high confidentiality and consistency
• Coordinate with internal departments to support CEO-led initiatives, leadership projects, and special assignments
• Assist with day-to-day office coordination and operational needs related to the CEO
• Coordinate business travel logistics including itineraries, accommodations, and on-the-ground scheduling
• Prepare travel briefings and ensure smooth execution before and during travel
• Handle highly sensitive information with professionalism, maturity, and discretion
• Support ad-hoc requests and special initiatives, adjusting quickly as business priorities shift
• Anticipate needs and proactively solve problems before they impact schedules, deliverables, or key priorities

Required Skills/Abilities:

• Exceptional organizational and time-management skills with the ability to manage multiple priorities independently
• Strong written and verbal communication skills with a high level of professionalism
• High level of discretion, trustworthiness, and judgment when handling sensitive information
• Strong attention to detail and accuracy in scheduling, documentation, and follow-up
• Proactive, solution-oriented mindset with the ability to anticipate needs and take initiative
• Calm under pressure with excellent follow-through and responsiveness
• Strong interpersonal skills and ability to work effectively with a wide range of internal and external stakeholders
• Proficiency in Microsoft Office and/or Google Workspace

Education and Experience:

• Proven experience as an Executive Assistant, Personal Assistant, or similar one-on-one executive support role required
• 5–10+ years supporting a CEO or senior executive required
• Experience supporting in-office or hybrid teams and maintaining operational rhythm across leadership preferred

Physical Requirements:

• Prolonged periods of sitting and performing computer-based work
• Ability to remain in a stationary position (sitting or standing) for extended periods of time
• Ability to move throughout the office and work environment as needed, including using stairs
• Ability to lift and carry office materials and equipment up to 25 lbs
• Ability to operate standard office equipment (computer, phone, printer, etc.)
• Ability to drive as needed for business-related errands, meetings, and occasional travel support
• Ability to communicate clearly in person, over the phone, and via video meetings

Benefits:

• Medical, Dental, and Vision coverage with low premiums for you and eligible dependents
• SIMPLE IRA plan with company match up to 3%
• Health FSA and Dependent Care FSA
• Paid Holidays
• Paid Time Off

About Us:

DC Structures and DC Builders are a nationwide contracting team specializing in the sale, design, and construction of one-of-a-kind wood structures. For over fifteen years, DC has delivered exceptional craftsmanship and a high level of customer service to clients across the country. This is a great place to grow your career alongside hard-working, collaborative professionals who take pride in their work and enjoy what they do.

Learn more about our work:

DC is an equal opportunity employer and is committed to creating an inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, or any other protected status under applicable law.

Employment is contingent upon the ability to legally work in the United States.

Employment offers may be contingent upon successful completion of a background check and drug screening, in accordance with applicable law.

DC Builders & DC Structures are a pair of nationwide design and construction firms specializing in designing and constructing one-of-a-kind, heavy timber structures. Headquartered just outside Portland, Oregon, our experienced team designs, fabricates, and builds beautiful custom homes, event venues, wineries, equestrian facilities, clubhouses, and other commercial buildings. For over 15 years, DC Builders has been thrilling clients with our dedication to superior customer service and expert craftsmanship.

Our core values: PASSION, QUALITY, INNOVATION, FAMILY

See what our clients say about us:

Check out our completed projects:

Company Description

DC Builders & DC Structures are a pair of nationwide design and construction firms specializing in designing and constructing one-of-a-kind, heavy timber structures. Headquartered just outside Portland, Oregon, our experienced team designs, fabricates, and builds beautiful custom homes, event venues, wineries, equestrian facilities, clubhouses, and other commercial buildings. For over 15 years, DC Builders has been thrilling clients with our dedication to superior customer service and expert craftsmanship. \n\nOur core values: PASSION, QUALITY, INNOVATION, FAMILY \n\nSee what our clients say about us: \n\nCheck out our completed projects: