Office Administrator

Benefits:

• Competitive salary
• Opportunity for advancement
• Paid time off
• Training & development
• Wellness resources

This position is in-person, you must be located within comfortable commuting distance of our Carpinteria office. Thank you!

At Visiting Angels Santa Barbara, we believe great care starts with a great team. We’re an award‑winning home‑care provider that treats clients and employees like family—offering supportive leadership, clear career paths, and a mission‑driven culture where your work truly matters. If you’re an organized, people‑focused professional who wants to grow in healthcare administration, we’d love to meet you!

What You’ll Do:

• Be the first point of contact : answer and route incoming calls, greet visitors, and provide stellar customer service.
  
  
• Own the calendar : schedule client assessments, staff meetings, and caregiver shifts; send reminders and confirmations.
  
  
• Keep us organized : maintain digital and paper filing systems; build and update client and employee records in compliance with state and agency regulations.
  
  
• Support client intake : gather inquiry details, log data in our home‑care software, and alert the care team to new opportunities.
  
  
• Create polished communications : draft emails, letters, memos, and reports for internal and external stakeholders.
  
  
• Drive smooth operations : order office supplies, coordinate vendors, and help refine standard operating procedures.
  
  
• Contribute to compliance : ensure all documentation meets HIPAA, state, and agency guidelines.

What You’ll Bring:

• High school diploma or GED (Associate’s degree or admin certification a plus)
  
  
• 1+ year of experience as an Administrative Assistant, Office Coordinator, Receptionist, or similar clerical role—healthcare or home‑care background preferred
  
  
• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability to learn scheduling/EMR software quickly
  
  
• Top‑notch phone etiquette, written and verbal communication skills, and a friendly, professional demeanor
  
  
• Excellent time‑management and multitasking abilities; you thrive on organizing people and information
  
  
• Ability to handle confidential information with discretion and navigate a fast‑paced office environment

Ready to Make an Impact?

Join a company that helps seniors and people with disabilities live safely and comfortably at home— and gives you the resources to build a rewarding career. Click “Apply Now” to submit your resume