Real Estate Paralegal

Job Description

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About the Company

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Commercial Real Estate ParalegalTransactions & Development

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Location: Coral Gables / Miami, Florida

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phoenix Pro Connect has been engaged by a real estate development company to identify an experienced Commercial Real Estate Paralegal to support its legal, transactional, and development activities. This is a confidential search.

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About the Role

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The Opportunity: This opportunity is designed for a transaction-oriented real estate paralegal with strong commercial contract review experience who can support complex matters from contract execution through due diligence, financing, closing, and post-closing. Working closely with in-house counsel, senior leadership, outside counsel, lenders, title companies, and development partners, this individual will help coordinate transactions and legal documentation across multiple active projects. The company’s development activities span residential, multifamily, and hospitality-related real estate.

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Responsibilities

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• Key Responsibilities
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• Real Estate Transactions & Closings
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• Support acquisitions, dispositions, development transactions, and commercial real estate closings from inception through completion.
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• Coordinate closing activities among internal stakeholders, outside counsel, lenders, title companies, buyers, sellers, and other transaction parties.
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• Prepare and maintain closing checklists, transaction calendars, and responsibility matrices; proactively monitor conditions, deliverables, and deadlines.
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• Review title commitments, title exceptions, surveys, easements, restrictions, and related property documentation; coordinate resolution of title and survey issues with counsel and title professionals.
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• Assist counsel with preparing, reviewing, and coordinating the execution of deeds, affidavits, closing statements, escrow instructions, entity authorizations, and other closing documents.
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• Coordinate recording, final closing binders, and the distribution of post-closing documentation.
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• Contract Review & Administration
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• Assist in-house counsel with drafting, reviewing, revising, and administering commercial agreements related to real estate development and business operations.
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• Support the review of purchase and sale agreements, development agreements, construction-related contracts, consulting agreements, vendor and service agreements, leases, easements, and amendments.
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• Track contractual obligations, notice provisions, renewal and termination dates, milestones, and required deliverables.
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• Identify inconsistencies, missing documentation, and potential contractual issues for escalation to in-house counsel.
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• Maintain complete, organized, and accessible contract files, including executed agreements, amendments, and supporting documentation.
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• Development & Due Diligence
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• Coordinate legal and transactional due diligence for acquisitions, development projects, and financing matters.
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• Review and organize surveys, environmental reports, zoning and land-use materials, property records, title documentation, permits, and other development materials.
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• Maintain transaction and development files across multiple projects and respond to document requests from internal teams, lenders, and outside counsel.
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• Collaborate with development, finance, construction, sales, and operations teams to obtain required documentation and keep transactions on schedule.
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• Financing & Corporate Support
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• Assist with real estate financing transactions, lender due diligence, and construction-loan documentation.
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• Support the preparation and maintenance of corporate records for project entities and special-purpose entities, including formation documents, resolutions, consents, and organizational records.
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• Coordinate UCC filings, entity registrations, annual reports, and other corporate or transactional filings as required.
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• Conduct targeted legal research and prepare summaries or supporting documentation at the direction of in-house counsel.
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Qualifications

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• Required Qualifications At least three years of paralegal experience focused on commercial real estate transactions, preferably with a real estate developer, commercial real estate law practice, title company, or institutional real estate organization.
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• Demonstrated experience supporting commercial real estate closings and coordinating transactions through multiple stages.
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• Substantive experience reviewing and administering commercial contracts. Experience with real estate development and construction-related agreements is strongly preferred.
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• Strong working knowledge of title commitments, title insurance, surveys, easements, closing documentation, and title issue coordination.
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• Ability to manage multiple active matters, stakeholders, and competing deadlines with accuracy, organization, and consistent follow-through.
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• Strong written and verbal communication skills, sound judgment, and the ability to identify and escalate issues appropriately.
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• Proficiency in Microsoft Office and electronic document-management systems. Familiarity with title and electronic recording platforms is preferred.
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Required Skills

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• Strong commercial contract review experience.
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• Ability to support complex matters from contract execution through due diligence, financing, closing, and post-closing.
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• Ability to coordinate transactions and legal documentation across multiple active projects.
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• Strong working knowledge of title commitments, title insurance, surveys, easements, closing documentation, and title issue coordination.
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• Ability to manage multiple active matters, stakeholders, and competing deadlines with accuracy, organization, and consistent follow-through.
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• Strong written and verbal communication skills, sound judgment, and the ability to identify and escalate issues appropriately.
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• Proficiency in Microsoft Office and electronic document-management systems.
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Preferred Skills

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• Experience with real estate development and construction-related agreements is strongly preferred.
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• Familiarity with title and electronic recording platforms is preferred.
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Pay range and compensation package

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Not specified.

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Equal Opportunity Statement

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Not specified.

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Education

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• Education & Preferred Credentials: Paralegal certificate highly preferred.
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• Associate’s or bachelor’s degree in Paralegal Studies, Legal Studies, or a related field is a plus.
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• Notary Public credential preferred.
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