Facilities Coordinator

Job Description

Job Description

Job Title: Facilities Coordinator

Location: Chicago, IL

Industry: Professional Services

Compensation: $20.00 – $22.50 / Hourly

Work Schedule: Monday–Friday, 8:00am–5:00pm (100% on-site)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with our client, a large and well-established design-focused organization, to support their search for a long-term Facilities Coordinator in their Chicago office.

Job Description:

The Facilities Coordinator will serve as the on-site point of contact ensuring smooth operations within the office. This person will oversee day-to-day facility needs, support vendor coordination, maintain organized workspaces, and help deliver an excellent employee experience.

Key Responsibilities:

• Monitor facility requests, ensuring service tickets are assigned and resolved quickly.
• Coordinate maintenance activities, office repairs, and general upkeep.
• Assist with vendor oversight, service agreements, and routine performance checks.
• Manage office supply levels, pantry restocking, PPE, and special order requests.
• Support in-office events, including room setup, catering coordination, and cleanup requests.
• Review and process invoices, expenses, and related documentation with accuracy.
• Conduct routine walkthroughs to ensure cleanliness and proper storage of supplies.
• Support budgeting tasks and facility-related cost tracking.
• Perform periodic safety inspections and ensure emergency equipment remains compliant.
• Provide ergonomic support by coordinating workstation assessments as needed.
• Lead new hire office orientations, seating assignments, and desk moves.
• Maintain accurate occupancy and space-planning records.
• Oversee shipping/receiving and manage incoming/outgoing mail.
• Assist with occasional phone coverage for additional office locations.
• Partner closely with IT, HR, Marketing, and other key internal teams.
• Build strong working relationships with building management, engineers, and security staff.
• Manage office access systems and issue building badges.
• Support sustainability-focused initiatives within the office.
• Handle general administrative tasks as assigned.

Qualifications:

• 3–5+ years of experience in facilities coordination or office operations, ideally within a professional services environment.
• Strong communication and interpersonal skills; able to work cross-functionally.
• Comfortable working independently and taking ownership of outcomes.
• Ability to anticipate needs and build positive relationships with employees and vendors.
• Strategic and proactive problem-solver.
• Bilingual English/Spanish preferred but not required.
• Business casual attire required; role involves being on your feet frequently.

Additional Details:

• This is a long-term temporary position through Addison Group.

Perks:

• Long-term, stable assignment
• Opportunity to support a dynamic, creative office environment
• Collaborative team culture and exposure to multiple departments

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.