Admin Services Coordinator

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment. Job Title: Admin Services Coordinator Job Location: Houston, TX (Onsite) Job Duration: 4 Months (Possible extension and potential to convert toFTE) Schedule: Hours 8:00 AM - 5:00 PM, Monday-Friday Job Description: Typical Day-to-Day Responsibilities Provide general office support: document handling, filing, and coordination of routine tasks Answer incoming calls, direct inquiries, and assist internal/external stakeholders Manage email communications and maintain professional correspondence Draft, prepare, and distribute correspondence Handle expense reporting, calendar management, scheduling, and meeting coordination Maintain tenant, vendor, and property files (insurance certificates, lease abstracts, etc.) Open work orders, coordinate vendor tasks, and monitor progress Prepare internal lease administration documents (e.g., lease abstracts) Assist with lease administration activities (set up, changes, reporting) Code invoices for payment, input into accounting system, and forward originals to accounting Prepare A/R status worksheets and reconcile accounts receivable Initiate rent collection correspondence and tenant contact (where permitted by state regulations) Administer accounts payable and receivable processes Preferred Qualifications Experience in commercial property management , preferably within the office sector (residential experience may not fully align with the role requirements). Accounting proficiency with property management systems such as Yardi or MRI . Mid-level proficiency in Microsoft Excel , including the ability to manage and analyze data effectively. A strong willingness to be teachable, adaptable, and eager to learn , with a proactive approach to professional growth. Must-Have Skills Comprehend and interpret instructions, correspondence, and memos Write routine reports and professional correspondence Respond to inquiries/complaints from clients, co-workers, and supervisors Present information effectively to internal departments Basic knowledge of financial terms and principles Ability to calculate simple figures (e.g., percentages) Problem-solving in standard situations with basic analytical skills Requirements Experience: 0-2 years in administration or related field Education: GED/High School Diploma Software Skills: Microsoft Suite, basic computer functions, email management Interview Process One virtual and/or onsite interview Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.