Legal Administrative Assistant - Litigation - Sacramento

Job Description

Job Description

Legal Administrative Assistant, Sacramento, CA – HYBRID 

Salary: $72,000-$87,000 per year

Total Rewards:

• Competitive Base Salary + Annual Merit Increases
• On-the-Spot Monthly Bonus Program
• Workplace Flexibility Options
• 401(k) Retirement Plan with Employer Match & Profit-Sharing Component
• Health, Dental and Vision Coverage + Employer Premium Contribution
• Employer-Paid Group Term Life Insurance
• Paid Time Off and Paid Holidays
• Employee Wellness Program
• Employee Assistance Program
• Opportunities for professional development

Why Fennemore

Recognized by  Law.com as the fastest-growing law firm in the United States, Fennemore combines a 140-year legacy of excellence with a forward-thinking, people-first culture. We are not your traditional law firm, and that's by design. With more than 20 offices nationwide, we're redefining what a modern law firm can be through innovation, collaboration, and intentional growth.

Our culture is built on empowering our people to succeed. We encourage creativity, embrace new ideas, and foster an environment where employees feel valued, supported, and connected. Industry recognition for employee retention, workplace culture, and job satisfaction reflects our ongoing commitment to investing in our people.

Fennemore is proud to cultivate a strong sense of community, promote work-life balance, and maintain a diverse and inclusive workplace where talented professionals can build rewarding, long-term careers.

Position Overview

Fennemore is looking for a full-time Litigation Legal Administrative Assistant (LAA) to join our Sacramento office and support our litigation attorneys. 

This is a great opportunity for someone who enjoys litigation support, thrives in a collaborative team environment, and takes pride in helping attorneys stay organized, prepared, and moving forward. This hybrid position is expected to be in the office at least three to four days per week, with the potential for one to two remote days after the initial training period. You may also be asked to work onsite more often as needed for trial preparation or other hands-on support tasks. 

What You’ll Do

As a Litigation Legal Administrative Assistant, your responsibilities will include:

• Maintain attorney calendars, coordinate hearings, meetings, calls, depositions, travel, and other scheduling needs.
• Research online court dockets and agency databases to help track case activity, docketing items, deadlines, and other matter-related information.
• Draft, edit, proofread, format, and finalize legal documents, correspondence, pleadings, discovery, motions, and other litigation materials from handwritten notes, verbal direction, templates, and attorney instruction.
• File and serve documents in compliance with applicable local, state, and federal court rules, including electronic filing in state and federal courts.
• Maintain and organize physical and electronic client files, including pleadings, discovery, correspondence, trial preparation materials, case binders, and related documents.
• Coordinate conflicts checks, collect and organize information for new matters, assist with opening new matters, and prepare and send engagement letters.
• Enter attorney time, assist with billing edits, and support monthly billing processes.
• Submit and track attorney reimbursements, vendor payments, and related administrative requests.
• Track attorney continuing legal education requirements and maintain related compliance records.
• Assist with other administrative, litigation support, and practice-management tasks as needed to support attorneys, clients, and the team.

Preferred, but not required: Experience reviewing daily office mail for docketing items, deadlines, and other time-sensitive case-related information.

As part of our commitment to collaboration and excellence, this role requires flexibility in daily work schedules during periods of high workload, adhering to departmental and Firm goals and policies, and performing other duties as assigned to support the success of the department and organization. In addition, employees are expected to learn and effectively use necessary technical skills related to firm-approved technology, including AI products and AI-enabled tools, to perform work efficiently, accurately, and in accordance with firm policies.

What You’ll Bring

You’ll be successful in this role if you have (Required Qualifications): 

• Bachelor’s degree preferred but not required.
• 5+ years of legal administrative assistant experience with a focus on California litigation.
• Comprehensive understanding of California court rules, state and federal e-filing procedures, and litigation timelines.
• High standards of confidentiality and professionalism.
• Excellent grammar, spelling, punctuation, and legal formatting skills.
• Proficiency in Microsoft Office, Adobe Acrobat, document management systems (iManage a plus), and billing software (Intapp or similar preferred).
• Strong organizational skills and ability to manage multiple priorities under tight deadlines.
• Excellent written and verbal communication skills.

PLEASE CONSIDER APPLYING TODAY

Fennemore is an equal opportunity employer and encourages people from all social, economic, and ethnic groups, as well as individuals with disabilities, to apply for our positions. Fennemore is dedicated to maintaining an atmosphere that fosters diversity in personal backgrounds, experiences, abilities, and perspectives. If your experience and qualifications closely match what you see listed here, even if they aren't a perfect match, please still consider applying. If you require assistance or need reasonable accommodation at any point in the application or interview process, please let us know.

The above statements describe the general nature and level of work being performed by people assigned to this position. They should not be construed as an exhaustive list of all responsibilities, duties, and skills. Employees may be required to perform duties outside their normal assigned responsibilities as needed.

#LI-Hybrid

Salary: $72,000-$87,000 per year