Accounts Payable Clerk

Job Title: Accounts Payable Clerk

Department: Finance

Reports to: Controller

Job Summary:

The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices and payments, matching vendor invoices to purchase orders and supporting documentation, and maintaining strong internal controls while supporting the monthly financial close. This position works closely with the Warehouse, Operations, and Accounting departments to ensure all expenditures are properly authorized, coded, recorded, and reconciled in accordance with company policies and GAAP.

Supervisory Responsibilities:
• None

Duties/Responsibilities:
• Process vendor invoices accurately and timely.
• Match purchase orders, receipts, and invoices to ensure accuracy prior to payment.
• Enter vendor invoices into QuickBooks and maintain accurate vendor records.
• Prepare bi-monthly payment runs by check, ACH, or electronic payment.
• Monitor vendor payment due dates to maximize discounts and avoid late payment penalties.
• Batch and transfer transactions in ServiceTitan to QuickBooks.
• Review transferred transactions for accuracy and completeness, researching and resolving any batching, synchronization, or posting errors.
• Maintain organized electronic vendor files and supporting documentation.
• Knowledge of sales tax and vendor compliance requirements.
• Resolve invoice discrepancies and payment issues with vendors and internal departments.
• Establish and maintain vendor accounts, including new vendor setup.
• Obtain and maintain W-9 forms and other required vendor documentation.
• Respond to vendor inquiries regarding invoices, payment status, and account balances.
• Ensure invoices are recorded in the proper accounting period.
• Reconcile vendor statements and investigate outstanding items.
• Reconcile company credit card statements and supporting receipts.
• Prepare supporting schedules for accounts payable, accrued liabilities, and prepaid expenses.
• Assist with annual 1099 preparation and reporting.
• Assist with month-end and year-end close activities.

Required Skills/Abilities:
• Strong understanding of accounts payable processes, internal controls, and GAAP.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to function well in a high-paced, high-volume and at times stressful environment.

Education and Experience:
• Associate degree in accounting or related field a preferred.
• 2-5 years of accounts payable or general accounting experience.
• Ability to interpret financial data
• Proficient with QuickBooks and Microsoft Office Suite required.
• Experience with Service Titan a preferred.
• Experience in the HVAC, plumbing, electrical, construction, or home services industry preferred.

Physical Requirements:
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Indoor office environment.

Other Requirements:
• Must be able to work additional hours as needed to meet closing deadlines.
• Must understand debits and credits.
• Must be adaptable and open to changing processes.
• Must have a high level of integrity and confidentiality.
• Must be professional, friendly and have a positive attitude.
• Must want to work in a team and family-oriented environment.

What You'll Get:

• Earning Potential: $25.00 - $27.00/hour DOE
• Bonuses & Incentives: More opportunities to maximize your earnings
• Paid Time Off: Accruable vacation + 6 paid holidays + sick leave
• Health Benefits: Medical, dental, and vision insurance
• 401(k) Retirement: With upto a 3.5% company match after one year
• Professional Development: Training, growth opportunities, and advancement within the company
• Weekly Pay: Because you work hard, and we pay fast

Equal Employment Opportunity is a fundamental principle at Hunt's Services. We are committed to giving all qualified individuals an equal employment opportunity with our company. Our policy is to administer all personnel actions without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by law. This policy applies to recruiting, hiring, training and promoting in all job titles, as well as to decisions on compensation, benefits, transfers, layoffs, returning from layoff, company sponsored training, education, tuition assistance, or social and recreation programs. Our policy is to ensure that we base all employment decisions, including promotions, on valid requirements alone.

If you have a disability that affects your job performance or a religious belief that conflicts with our usual policies or procedures, please inform Human Resources. We will explore reasonable accommodations that

will allow you to perform the essential functions of your job, as long as it does not cause an undue hardship on the company or directly threaten health or safety.