Legal Administrative Assistant - Corporate / Intellectual Property

Job Description

Job Description

Join a Collaborative Team – Corporate / Intellectual Property Legal Administrative Assistant Opportunity in Chicago!

Aspen Careers is partnering with a respected, full-service law firm to identify an experienced Legal Administrative Assistant for its growing Chicago, Illinois office. This is an excellent opportunity for a legal administrative professional with experience supporting corporate and intellectual property matters to join a sophisticated, team-oriented environment and work closely with attorneys, clients, and other legal professionals.

Job Title: Legal Administrative Assistant – Corporate / Intellectual Property
Location: Chicago, IL
Compensation: Competitive, depending on experience

Why You Should Apply:

• Support attorneys handling a mix of corporate and intellectual property matters
• Gain exposure to patent and trademark prosecution, portfolio management, and transactional legal work
• Assist with USPTO-related filings, correspondence, recordation matters, and supporting documentation
• Work directly with clients, inventors, foreign associates, and vendors to coordinate signatures, filing instructions, and required materials
• Handle a variety of administrative responsibilities including calendars, client files, billing, timekeeping, expense reports, correspondence, and travel arrangements
• Join a growing Chicago office within a well-established, full-service law firm
• Be part of a collaborative environment where strong organization, client service, and teamwork are highly valued

The Ideal Candidate:

• 3+ years of prior legal administrative, legal secretarial, or paralegal experience
• Experience supporting corporate law matters, with familiarity with corporate governance
• Experience supporting transactional legal work in a law firm or corporate legal environment preferred
• Familiarity with patent and trademark terminology, USPTO procedures, and intellectual property docketing practices preferred
• Experience preparing, formatting, proofreading, and organizing legal correspondence, forms, and filing documents
• Proficiency with Microsoft Office
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities, deadlines, files, and attorney assignments
• Professional communication skills and the ability to interact effectively with clients, attorneys, inventors, foreign associates, and vendors
• Team-oriented mindset with a willingness to assist other legal administrative professionals as needed

About the Firm:

• Full-service law firm with a strong presence across multiple markets
• Provides sophisticated legal services across corporate, intellectual property, litigation, labor & employment, and other practice areas
• Known for professionalism, high-quality client service, and collaborative teamwork
• Offers the opportunity to work alongside experienced attorneys and legal professionals
• Growing Chicago office with an expanding need for experienced administrative support

What's in it for You?

• Competitive salary, depending on experience
• Comprehensive benefits package
• Stable and reputable law firm environment
• Opportunity to develop deeper experience in both corporate and intellectual property work
• Exposure to sophisticated clients and legal matters
• Collaborative and professional team culture
• Long-term opportunity for professional growth and development

Ready to take your career to the next level? Let's chat!
Whether you're interested in this opportunity or exploring other options in Chicago, reach out to Kelsey today:

Call or Text: View phone number on ziprecruiter.com
Email: View email address on ziprecruiter.com

Join a firm that values growth, collaboration, and your future!