Accounts Payable Specialist

Accounts Payable Specialist

To be part of a dynamic team to facilitate the routine and advanced accounts payable functions of the law firm. This position will work with others who share a passion for doing great work in the best interest of the firm, our vendors and our clients.

Accurately and efficiently process & pay vendor invoices; includes data entry, reviewing for accuracy, ensuring compliance of firm policies, routing for appropriate approvals, archiving backup, creating and delivering of end documents (checks, reports, etc.)

Review and process Trust Disbursement requests authorized by the matter Billing Attorney; validate and ensure accuracy of the disbursement based on supporting documentation

Accurately and efficiently process firm employee and partner expense reimbursements and/or corporate card account transactions

Accurately and efficiently process on demand check requests for firm members

Accurately onboard new vendors and maintenance of existing vendors; including vendor information, setup of appropriate 1099 information, payee terms and remittance information

Respond and service legal administrative assistants, attorneys, and other firm and accounting personnel via email, telephone, or interoffice mail

Sort and distribute incoming mail to the accounting department

Ensure Sales & Use Tax compliance and reporting as it relates to processed vendor invoices or expense reimbursements

Continuous review and improvement of the Accounts Payable processes and documentation

Support/Backup of Accounts Payable functions as assigned or as needed

Complete ad-hoc projects, requests, or other items as directed by his/her manager

Setup and maintain firm timekeeper setups within the financial system

Process daily deposit for the firm

Enter and/or review matter cost recovery and voucher/invoice loads

Process Charitable Foundation disbursements

Prepare reconciliation of vendor accounts

Review and ensure proper 1099 reporting and filing requirements

Integrity/Honesty: Behaves in an honest, fair, and ethical manner. Shows consistency in words and actions. Models high standards of ethics

Accountability: Holds oneself accountable for high-quality, accurate, timely, and effective results

Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations

Team Building: Fosters team commitment, facilitates cooperation, and motivates team members to accomplish goals

Resilience: Deals effectively with pressure; remains optimistic and persistent, even under adversity. Recovers quickly from setbacks

Flexibility: Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles

High attention to detail

Efficient at entering data (Typing and 10-key skills)

Highly accurate

Excellent organizational and customer service skills

Excellent written and verbal communications skills, tact, discretion, dependability, and confidentiality

Intermediate knowledge of Microsoft Office; including Outlook, Word, and Excel

Technological and mathematical aptitude

Associate's degree in Finance, Accounting, Business or related field required

Bachelor's degree in Finance, Accounting, Business, or related field preferred

Prior accounts payable experience preferred in the legal or professional service industry preferred

Prior experience with Elite 3E and/or Aderant legal software and Emburse Expense and Invoice preferred

Work is performed in a professional office environment and may require the following during the work day:

Incumbent is expected to work the hours and shift necessary to fulfill the responsibilities of the position. It is possible that this role will require more than standard hours, especially during month and year-end closings and during special projects

Must be able to remain in a stationary position for long periods of time (working at a computer)

Ability to move/traverse about inside the office intermittently throughout the day (attend meetings, access file cabinets, obtain supplies from supply room, etc.)

Operate computer and other office equipment; such as a copy machine, printer, telephone, etc.

Repetitive movement (i.e. heavy computer/keyboard use)

Individual will interact regularly with others verbally, in person, and via written communication

May require occasional lifting and bending (retrieve files, get copy paper, etc.)

Individual in this position will provide additional assistance and support as directed by his/her supervisor

This job description is subject to change at any time

The hourly pay rate for this position is $27.96 - $34.18 per hour, depending on experience. This is a non-exempt position eligible for overtime. Actual pay will be adjusted based on experience and other job related factors permitted by law

It is the policy of Robins Kaplan LLP to provide equal employment opportunities for all without regard to race, color, religion, gender, gender identity/expression, sexual orientation, age, national origin, disability or any other status protected by federal, state or local law. It is also our policy to work with individuals with disabilities when reasonable accommodations, sufficient to allow a person with a disability to perform the essential functions of their job, may be needed. It is our policy to be a workplace free from illegal discrimination and harassment

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor