Administrative Support Specialist

Job Title: Administrative Support Specialist

Industry: Vehicle Leasing / Transportation

Location (city, state): Chicago, IL

Assignment Type: Contract – 6–8 weeks

Pay: $20–$23/hour

Work Schedule: Monday–Friday, 8:00 AM–5:00 PM. Hybrid schedule with Tuesday, Wednesday, and Thursday in the office and Monday and Friday remote. Some flexibility with the in-office days may be available. The first few days will be fully onsite for training.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is a growing, family-owned transportation services organization with a long history in the industry. The company provides vehicle leasing, fleet management, transportation asset services, and related solutions to businesses across the country. They are known for their employee-focused culture, strong team environment, commitment to inclusion, and opportunities for professional growth.

Job Description:

The Administrative Support Specialist will provide clerical, data entry, and operational support to a busy team within the vehicle leasing organization. This role is ideal for someone who is highly organized, detail-oriented, and comfortable working with Microsoft Office, Excel, email, and internal web-based systems. The successful candidate will be able to learn quickly, manage multiple administrative tasks, and maintain a high level of accuracy.

Key Responsibilities:

• Process and update vehicle titles, registration documents, invoices, and related records
• Enter and maintain information accurately in internal systems
• Prepare title and registration paperwork
• Scan, organize, index, and electronically file documents
• Prepare documentation and packets related to vehicle sales
• Coordinate outgoing document and vehicle-related shipments
• Follow up with dealers and vendors regarding delivery and registration information
• Run reports and update internal databases
• Provide general administrative support to the operations team
• Sort and distribute incoming mail
• Assist with additional clerical projects as needed

Qualifications:

• 2–3 years of administrative and/or data entry experience
• High school diploma or equivalent required
• Strong attention to detail and organizational skills
• Excellent written communication skills
• Ability to work efficiently in a fast-paced environment
• Intermediate Microsoft Excel skills
• Proficiency with Microsoft Office and Outlook
• Comfortable learning new internal systems and processes
• Ability to handle detailed, repetitive work while maintaining accuracy

Perks:

• Hybrid work schedule
• Friendly and collaborative team environment
• Opportunity to gain experience within the transportation and vehicle leasing industry
• Great opportunity to get your foot in the door with a growing organization
• Employee-focused culture with low turnover
• Inclusive and team-oriented workplace
• Employee-supported charitable initiatives
• Wellness-focused culture
• Opportunities for growth as the company continues to expand

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.