Administrative Assistant - Accounting

Administrative Assistant At LJA Business Solutions

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.

At LJA, our employee-owners take pride in their work and their workplace. We're guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

As an Administrative Assistant at LJA Business Solutions, you will be responsible for support for day-to-day activities of the various workgroups.

A typical day might include:

• Assists with organizing department initiatives, events, and leadership meetings as required
• Manage and maintain the Corporate Controller's calendar, including scheduling meetings, prioritizing conflicts, and coordinating across departments
• Organize and prepare materials for meetings, including agendas and supporting documentation
• Makes travel, conference and seminar arrangements (flights, hotels, transportation, itineraries)
• Assists with travel expense reports and documentation as needed
• Draft, format, and distribute communications to the accounting department on behalf of the Controller
• Assists with ordering routine supplies for accounting department
• Assists with scheduling conference rooms for meetings and setup of beverages and food
• Handles administrative tasks as and when required
• Other tasks, as assigned

Required education/license/certifications:

• Associates Degree preferred or experience in industry

Required qualifications:

• 2+ years of experience
• Strong Excel, Word, Outlook and PowerPoint knowledge
• Must be dependable and possess sense of urgency
• Previous experience in an engineering consulting firm strongly desired
• Excellent proofreading and editing skills
• Strong written and verbal communication skills
• Ability to work effectively in a team environment; ability to accurately work under pressure in meeting deadlines

Level up with LJA:

• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year's.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
• Referral Bonuses: Know great talent? Get rewarded for helping us grow.
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development: Memberships to industry organizations to keep you connected and growing.
• Career Growth: Great internal mobility opportunities to advance your career.
• Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.