Administrative Assistant

Job Description

Job Description

We are looking for a bilingual Legal Administrative Assistant/Receptionist to support a busy law firm in Tampa, Florida. This contract to hire opportunity is ideal for someone who is organized, dependable, and comfortable handling a range of receptionist duties, administrative and billing-related tasks in a legal environment. The role requires strong accuracy, clear communication, and the ability to manage priorities effectively while supporting daily office operations.

Responsibilities: Answer phones and greet clients • Accurately enter and maintain data in firm systems and records to support day-to-day administrative operations. • Process billing information and assist with invoice entry while helping ensure timely and accurate financial documentation. • Communicate with vendors by phone and email to address invoice questions, follow up on outstanding items, and support routine account coordination. • Provide administrative support to legal staff through document handling, record updates, and general office assistance as needed. • Review information for completeness and accuracy before submission or entry to help reduce errors and maintain organized files. • Use Microsoft Excel to track information, organize data, and support reporting or billing-related activities. • Assist with additional clerical and operational tasks assigned by the team to help maintain an efficient office workflow. • At least 2 years of experience in an administrative support role, preferably within a legal or similar services setting. • Hands-on experience with data entry and administrative record maintenance requiring strong attention to detail. • Working knowledge of billing processes, including invoice entry and billing support activities. • Ability to communicate effectively with vendors, internal staff, and other business contacts. • Proficiency with Microsoft Excel and comfort working with office software and database systems. • Strong organizational skills with the ability to manage multiple assignments and meet deadlines. • High level of accuracy, discretion, and sound judgment in handling sensitive information. THIS IS A FULLY IN OFFICE POSITION and MUST BE BILINGUAL IN ENGLISH AND SPANISH