Administrative Assistant

Administrative Support Specialist

This role is responsible for supporting a field organization of approximately 250+ employees through timekeeping validation, fleet tracking, expense report reconciliation, and general administrative support. Key responsibilities include validating employee time entries in UKG, entering and tracking fleet utilization data in SAP, processing monthly expense reports in Concur, maintaining SharePoint sites, updating phone lists, running reports, and supporting other administrative functions.

The role is a combination of independent work and collaboration. The individual must manage their own workload while interacting with numerous employees across the organization. The team values communication, responsiveness, organization, and teamwork.

Preferred schedule is 7:00 AM to 3:00 PM to align with field crew hours. Standard full-time hours with no on-call requirements mentioned.

Advanced Microsoft Excel skills (filters, VLOOKUPs, formulas, spreadsheet management). Strong Microsoft Office proficiency (Outlook, Word, Excel). High-volume data entry and validation experience. Organization and document management skills. Experience with UKG, SAP, and/or Concur preferred.

Strong communication skills. Organization and attention to detail. Ability to multitask and task-switch effectively. Customer service and conflict resolution skills. Ability to interact professionally with diverse personalities. High-volume workload management.

Preference is for candidates with approximately 5-10 years of administrative or related experience, but the manager is flexible and willing to consider less experienced candidates if they demonstrate strong skills and potential.

Hybrid role based at the Maple Grove Service Center. Candidate is expected onsite Tuesday through Thursday.