Executive Assistant
Talent Software Services
Administrative Support Position
We are seeking a highly organized and proactive individual to provide comprehensive administrative support. The ideal candidate will excel in managing a dynamic workload and will be a key contributor to the smooth operation of our team.
Key Responsibilities
- Manage calendars; schedule and coordinate meetings and appointments.
- Serve as the primary point of contact for internal and external inquiries.
- Prepare, proofread, and format correspondence.
- Maintain electronic and paper filing systems; ensure accurate recordkeeping.
- Assist with meeting logistics (in-person and virtual) including agendas, minutes, and follow-up actions.
- Monitor and order office supplies; coordinate equipment maintenance.
- Perform general clerical duties including copying, scanning, and data entry.
Qualifications
- Proven experience in an administrative or office support role.
- Proficiency with Microsoft Office/Google Workspace, Zoom, and office technology.
- Excellent organization and time-management abilities.
- Ability to prioritize multiple tasks and meet deadlines.
- Professional demeanor and customer service orientation.
Work Schedule: Fully onsite from 8 – 5 (9 – 6 ok)
Vacancy posted 9 hours ago
Similar jobs that could be interesting for youBased on the Executive Assistant in Stanford, CA vacancy
$175k
...A private family in Los Altos is seeking an experienced Executive Personal Assistant to serve as a trusted partner in managing the family's personal, administrative, and day-to-day operations. This role supports a busy dual-career household with three school-age children...SuggestedFlexible hoursPocketbook Agency
Los Altos, CA5 days ago$110k - $120k
...Insight Global is seeking an Executive Administrative Assistant to join a prestigious global law firm. This individual will join a collaborative Palo Alto office and provide high level administrative, billing, and operational support to attorneys in a transactional-focused...SuggestedFull timeWork at officeShift workInsight Global
Palo Alto, CA2 days ago- ...Executive Assistant Become an integral part of Commercial and Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be...SuggestedWork at office
Chase
Palo Alto, CA2 days ago $200k
...We are searching for an exceptional Executive Assistant on behalf of a Bay Area founder leading a well-established organization. The role is based in Palo Alto, in-office 5 days/week and compensation will be around $200K. You will serve as the right hand to a founder...SuggestedWork at officeAlison Brown Placement Specialists, LLC
Menlo Park, CA6 days ago- ...proactive, resourceful, and highly service-oriented Administrative Assistant to support our Bay Area operations. In this role, you will be... ...workplace—ensuring seamless daily operations, supporting executive schedules, and cultivating a creative, inspiring office culture...SuggestedLocal area
Rednote
Palo Alto, CA1 day ago $40 - $45 per hour
...Executive Assistant Hourly pay: $40-$45/hr Worksite: Leading university (Stanford, CA 94305 - Onsite) W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL 40 hours/week, 3 Month Assignment A leading university is seeking an...Hourly payWork at officeShift workAvispa
Stanford, CA2 days ago$90k - $110k
...General information Press space or enter keys to toggle section visibility Job Title Executive Assistant Functional Area Teammate - Operations City Palo Alto Work Location Type On-site...Full timeWork experience placementWork at officeLocal areaShift workRadiology Partners
Palo Alto, CA5 days ago$105k - $115k
...venues and 32 culinary enterprises. In addition, R&DE provides executive services, conference operations, and guest lodging. R&DE is a... ...administrative programs or functions under general supervision of the Assistant Vice Provost. Anticipate the needs of this senior level...Work at officeRemote workFlexible hoursStanford University
Stanford, CA1 day ago- ...Job Description Executive Assistant At Dell, we understand that delivering solutions for customers around the globe requires meticulous attention to detail. Our Executive Administrative Support team plays a crucial role in ensuring our executives remain productive...Work at officeWorldwide
Dell
Palo Alto, CA2 days ago $90k - $95k
...The Opportunity The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning...Work experience placementWork at officeFlexible hoursEgon Zehnder
Palo Alto, CA4 days ago- ...Executive Assistant Our client is a highly respected global venture capital and private equity firm with a long-standing track record of backing category-defining companies and visionary kind founders. Their Menlo Park team operates with the sophistication and pace...Work at officeFlexible hours
Career Source Group, LLC
Menlo Park, CA21 days ago - ...Executive Assistant – Full Time Location: Menlo Park Overview We are seeking a proactive and highly organized Executive Assistant (EA) to support senior leadership in a fast-paced, innovation-driven environment. This role is ideal for someone early in their career...Full time
HIKINEX
Menlo Park, CA8 days ago $40 - $61 per hour
...Executive Assistant Description - Job Summary • This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense...Hourly payFull timeTemporary workWork experience placementWork at officeLocal areaRelocationFlexible hoursShift workHP Development Company, L.P.
Palo Alto, CA2 days ago$85k - $95k
...administrative experience? Do you enjoy supporting leadership and executives? Are you passionate about the history and current state of the... ...revolution? We are currently in search of an Executive Assistant for the Computer History Museum located in Mountain View,...Full timeWork at officeCareers
Mountain View, CA4 days ago$110k - $150k
...of an exciting AI Venture Firm and through it, grow its portfolio. Reporting to Andrew Ng's Chief of Staff, as the Senior Executive Assistant, you will work in close partnership with the Chief of Staff to ensure Andrew is fully and seamlessly supported across his ecosystem...Work at officeFlexible hoursAI Fund
Mountain View, CA3 days ago$107k - $173k
...offices on a full-time basis due to the business needs of the team. We are seeking a proactive and highly organized Senior Executive Assistant to deliver comprehensive administrative and operational support to our executive leadership. In this dynamic role, you will...Full timeFor contractorsFlexible hoursLinkedIn
Mountain View, CA2 days ago$81.8k - $145.2k
...the right place! Agentforce is the future of AI, and you are the future of Salesforce. Department Description: Our Executive Assistants are made up of a team of experienced professionals that support our top executives across the globe. These critical team members...Work at officeFree visa3 days per weekSalesforce.Com Inc
Palo Alto, CA1 day ago- ...Title: Senior Executive Assistant Location: Palo Alto CA Salary: As per the Market Job Summary: The Executive Assistant will play a pivotal role in supporting senior executives by managing complex calendars, coordinating communications, and overseeing...Work at office
Diverse Lynx
Palo Alto, CA1 day ago $155.3k - $213.5k
...GAQ327R186 We're seeking a highly experienced Senior Executive Assistant to provide comprehensive support to our Chief Operating Officer (COO). This role is ideal for someone with extensive experience supporting senior leaders in fast-paced, high-growth environments...WorldwideShift workDatabricks
Mountain View, CA2 days ago$40 - $61 per hour
...Executive Assistant for Consumer PC We are seeking a highly experienced and proactive Executive Assistant, excited to work in a fast-moving consumer business, to support an executive in our dynamic Consumer PC Systems group. The ideal candidate will have a strong background...Hourly payFull timeTemporary workWork at officeLocal areaRelocationFlexible hoursShift work- ...Executive Assistant Executive Assistant Functional Area Teammate - Operations City Palo Alto Work Location Type On-site State CA Employment Type Full-time (30+ hrs/week)/FULLTIME Position Summary Provide comprehensive administrative support for Senior-Level Executives...Full timeWork at office
- ...Executive Assistant This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense reports, and handling executive presentations...Work experience placementWork at office
- ...Executive Assistant The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning...Work at officeFlexible hours
$45.94 - $59.73 per hour
...Executive Assistant I This is a Stanford Health Care job. A brief overview Executive Assistants I provides the full range of administrative assistance of considerable complexity, difficulty and sensitivity to Executive-level positions and independently plan, organize...Hourly payWork at office- ...Executive Administrative Assistant FocusKPI is seeking an Executive Administrative Assistant to join one of our clients, a high-tech SaaS company. Work Location: Mountain View, CA (Onsite role, 5 days/week onsite) Duration: 6-month contract with potential to extend...Contract workWork at office
$75k - $125k
...Executive Assistant With over 2,800 lawyers in 27 key business centers around the world, Freshfields combines an unrivalled breadth of expertise across practice areas and borders with tremendous growth opportunities within our US practices. This unique balance defines...Work at officeLocal areaFlexible hours$80k - $130k
...Executive Assistant (Contract to Hire) Mountain View, CA About the Company Gatik, the leader in autonomous middle-mile logistics, is revolutionizing the B2B supply chain with its autonomous transportation-as-a-service (ATaaS) solution and prioritizing safe, consistent...Odd jobContract workWork at office$30.39 - $33.76 per hour
...Administrative Assistant To The Managing Director / Regional Vice President And Area Director Of Finance The Administrative Assistant... ...Finance office. This role ensures the efficient management of executive priorities, facilitates communication across departments, and...Hourly payWork at officeLocal area$80k - $130k
Booster is seeking a highly motivated individual to support executives in Mountain View, CA. This role involves managing complex calendars, streamlining workflows, and acting as a point of contact for stakeholders. The ideal candidate has 5+ years of experience with excellent...$80k - $130k
...freight transportation. About the role We're seeking a highly motivated, detail‑oriented professional to partner closely with our executives and ensure their day runs seamlessly. This individual will manage complex calendars, streamline priorities, and proactively...Work at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant. Be the first to apply!
Related searches
- remote executive assistant (part-time) Stanford, CA
- executive administrative assistant healthcare
- executive assistant luxury fashion
- executive assistant work from home
- remote executive assistant (part-time)
- senior executive secretary
- executive assistant ii
- executive office assistant
- executive assistant no experience
- senior level executive assistant