Accounts Receivable Specialist

Accounts Receivable SpecialistJoin our team as an Accounts Receivable Specialist and put your sharp eye for detail to work where it counts! You'll be the backbone of our billing and collections process — keeping accounts accurate, customers informed, and our numbers on point.We are seeking a skilled and detail-oriented Accounts Receivable Specialist to join our team. This role is based in office and reports directly to the Accounting Manager. The successful candidate will be responsible for maintaining accurate customer accounts, ensuring timely collections, supporting price quotes and daily fuel pricing updates, and assisting with day-to-day administrative and clerical operations. This is an excellent opportunity for someone who is self-assured, organized, and thrives in a fast-paced team environment.Responsibilities and DutiesCustomer & Administrative SupportAnswer incoming phone calls and direct inquiries to the appropriate departmentServe as a point of contact for customer payment inquiries and account issuesCommunicate with customers via phone, email, mail, or in person to resolve billing concernsPrice Quotes & Fuel PricingAssist in preparing and issuing accurate price quotes to customersUpdate and distribute daily fuel pricing based on current market ratesCoordinate with the commercial team to ensure quotes and pricing align with company guidelinesAccounts Receivable & CollectionsGenerate and send out invoices promptly to ensure accurate billing cyclesCollect overdue invoices and follow up on delinquent accountsCarry out collection and reporting activities according to established deadlinesReview AR aging reports to ensure compliance with company standardsDevelop and implement recovery strategies to reduce outstanding receivablesFinancial RecordkeepingMaintain an up-to-date billing system and accurate customer filesPerform account reconciliations and process adjustments as necessaryMonitor accounts for non-payments, delayed payments, and other irregularitiesPrepare bank deposits, process receipts, and ensure accurate posting of paymentsGenerate account analyses and assist with monthly closing proceduresCollaborationWork closely with the Accounting Manager to support both financial and administrative functionsCoordinate with warehouse staff and other departments as needed to resolve account, pricing, or customer service issuesEducation and Work ExperienceHigh school diploma or equivalent (associate's degree or bookkeeping coursework preferred)Proven experience as an Accounts Receivable Specialist or in a similar roleExperience in the fuel industry is a plusSkill SetStrong ability to calculate, post, and manage accounting figures and financial recordsHigh degree of accuracy and attention to detailData entry proficiency and aptitude for working with numbersHands-on experience with spreadsheets and accounting softwareProficiency in English and Microsoft Office SuiteExcellent communication, negotiation, and customer service skillsComfort working with pricing data and market-based rate changesAbility to work independently and as part of a team in an office environmentPhysical Demands and Work EnvironmentWhile performing the duties of this position, the incumbent is regularly required to talk or hearThe employee frequently is required to use hands, fingers, handle or feel objects, tools and controlsThe employee is occasionally required to stand; walk; sit; reach with hands and armsThe employee must occasionally lift and/or move up to 25 poundsSpecific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focusThe noise level in the work environment is usually moderate and in an office setting