Administrative Assistant/Office Manager

Job Description

Job Description

Benefits/Perks

• Competitive Compensation
• Flexible hours
• Hybrid to start, primarily work from home after
• Career Growth Opportunities
• 401(k) with 4% company match

Job Summary

We are seeking a motivated and outgoing Administrative Assistant/Office Manager to join our team. In this role, you will provide support to our management, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include billing and data entry, answering phone calls, coordinating contracts, scheduling appointments, scheduling meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. The ideal candidate would be able to help us in creating this role, and there is the possibility for bonuses, profit-sharing, and even an equity stake in the business for the right candidate.  Being a self-starter and having the ability to work on your own is a must.  We are flexible on hours and the ability to work from home after a sort ramp-up period. 

Responsibilities 

• Operate billing software and coordinate customer contracts
• Some human resources responsibilities
• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Experience with Jobber or other billing software preferred, but not required.
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects