Office Administrator

Job Title: Office Administrator
Job Description
We are seeking a professional and reliable Front Desk Coordinator to serve as the face of the office. This individual will be responsible for managing day-to-day front office operations, supporting administrative needs, and ensuring a welcoming and organized environment.
Responsibilities

• Greet visitors and maintain a professional front desk presence.
• Answer and direct incoming calls.
• Send follow-up emails and make outbound calls, including payment reminders.
• Print, scan, and file documents.
• Prepare and update basic proposals using templates.
• Manage weekly Certificate of Insurance (COI) requests and documentation.
• Support general office organization and administrative tasks.

Essential Skills

• Proficiency in Microsoft Office, including Excel for simple tracking and Word for document editing/templates.
• Experience in administrative coordination, handling front desk responsibilities, managing calls, and supporting office workflow.
• Professional communication skills with a clear, friendly, and confident phone presence; ability to follow up on payments and client requests.
• Document handling skills including printing, scanning, filing, and maintaining organized records.
• Reliability and consistency with strong attendance, punctuality, and professionalism.

Additional Skills & Qualifications

• Exposure to construction or related industries is a plus.
• Familiarity with COI (Certificate of Insurance) processes.
• Experience in client follow-up, especially in handling sensitive conversations like past-due payments.
• Light proposal support experience, such as filling in templates or assisting with basic document creation, scheduling, and billing.
• Prior experience in an office or administrative environment is preferred.
• Strong interpersonal and communication skills.
• Ability to stay organized and manage multiple small tasks.
• Positive attitude and team-oriented mindset.

Work Environment
The position is onsite, Monday-Friday, from 9:00 AM to 5:00 PM. The setting is a professional, office-based environment with a focus on front desk duties. The interview process involves a one-step onsite interview lasting approximately 30 minutes. The office is collaborative with a customer-facing focus, providing a stable, structured schedule with no weekend work. This role offers an opportunity to be a central point of contact and a key part of daily operations in a supportive office environment, with potential for long-term growth in a growing industry.
Job Type & Location
This is a Contract to Hire position based out of Sunrise, FL.
Pay and Benefits
The pay range for this position is $20.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Sunrise,FL.
Application Deadline
This position is anticipated to close on Jul 10, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.